BoS Meeting Notes - 4/15/2010

Regular Meeting - Agenda

At this meeting, Supervisors learned:

• The hope is that the new fire engine will be in service by Forks Community Days.
• The public works garage preliminary plan presentation before the Planning Commission is not far off.
• The Community Center website calendar now has content!
• Waste Management wants to hold its rate through August of 2011.
• The Forks Historical Society's (very attractive) photo display is now on view at the Community Center.
• The Kesslersville Road stormwater project may be one of the few in Northampton County to get FEMA funding. 
• Kimmel Bogrette may have some input into the amphitheater design. 
• Two tot lots were approved!
• And, Weis Market is on the move!

 Public Comments (non-agenda)

• Brett Morrow - Howe Street resident said that he was before Supervisors two or three years ago with a problem in his neighborhood - an Easton Auto Body flatbed truck parked on the street by renters. The truck was leaking oil.  The truck is now smaller and is parked on gravel behind the house.  He has a new problem now.  Next door neighbors for the last three weeks have two full sized mattresses leaning up against the house.  "The property is not maintained whatsoever."  There are three basketball hoops in the roadway.  Mr. Morrow reminded the newly elected Supervisors that a lot of them walked his street when they were trying to get elected.  He said that neighborhood property owners are proud of their properties.  Yet, some have erected fences "right on" property lines and he thinks there may be zoning violations.  "I am an attorney and will be a pain if I have to be."  His real question though was what steps can he and his neighbors take to correct the eyesore next door to 830 Howe Street.  He said it is affecting the value of all of the properties.  Chuss suggested that he speak with Zoning Officer Tim Weis and Township Manager Rick Schnaedter.  Chuss said, "If need be, we'll address it."  Morrow added that one of his neighbors with a basketball hoop is an Easton policeman and he was told to move his hoop off of the street. 

Supervisors Comments

• Supervisor Chuss welcomed all the EAHS students and told them that they will have to stay until the end of the meeting to get their papers signed.  He also said of the 2010 census that the PSATS (Pennsylvania State Association of Township Supervisors) response rate is up to 70%.  He requested that any who have not filled out their census forms please do since a lot of aid and decisions regarding voting are made based on the census.

Treasurer's Report - Egolf detailed the debits (cash paid out) since the last Supervisors' meeting.  The debits and transfers were approved with a 5:0 vote.  The outstanding debt is $11,428,627.

Standing Committee Reports:

• Public Safety - Supervisor Egolf - reported that the committee met last night at 7:15 PM and covered quite a few things.  Chief Dorney said that they discussed National Night Out activities (for August) and concern over motorized scooters and young kids.  Information will be posted on the Township website.  Fire Chief Chapman said that the new fire engine begins production on 7/8/10 and the estimated completion date is 7/15/10.  He expects it to ship the beginning of August.  Chapman said that it should ship the first week of August and he hopes to have it in service in time for Forks Community Days. 
• Public Works - Supervisor Howell - reported that the committee meeting was cancelled because there were no significant pending matters for discussion.  He reported, too, that the Planning Commission (PC) saw a presentation of the public works garage conceptual plan - by Kimmel & Bogrette.  The process is still in progress and there are no major delays.  There are still some issues to be decided regarding the vegetative roof, the type of radiant heat, and etc.   The preliminary plan presentation to the PC is not far off.  The public will be alerted.
• Parks & Recreation - Supervisor Rogers - said that the committee met on April 7th and that Dan Martyak (president of FTYSO - Forks Township Youth Sports Organization) is working with Finance Manager Jim Farley to come to some agreement about an online signup tool for sports.  Also:
  • The walk around of the five acre parcel has been delayed since Martyak has been unable to schedule it with resident Eric Konecke.
  • Martyak reported that the FTAA (Forks Township Athletic Association) special liquor license was a "once and done" for the 250th celebration.
  • Martyak said that he is open to let BoS look at at the FTAA records at any time.
  • The Recreation Board reviewed their five year plan at their last monthly meeting.  A suggestion was made that the Recreation Board consult with the PC for feedback, ideas, and input.
  • Four minor changes to the Recreation Board Ordinance were made.  It is being typed and will be forwarded to Ed Moore of the Recreation Board.  Then it will be presented next month at the Parks & Recreation Standing Committee meeting.
  • The Community Center basketball season has ended.   It was the largest season ever - 30 teams.  Nine made it to the playoffs, four moved on to the semi-finals, and a girls team won a league championship.
  • Outdoor spring sports are now in session.  The Community Center will now start to host club sports such as AAU.  Rogers said that these sports are income producers.  There will be a summer basketball league from June through July - with 148 teams.  Last summer the Community Center "made about" $17,000 from the summer league.
  • Community Center coordinator, Don Miller wants some things considered re. Braden Park - a sand volley ball court, playground equipment, and the fee for the pavilion rental.  Schnaedter, Miller, and DPW Director Roberts are working on a proposal that includes placement, dimensions and costs.  The presentation target date is the May 6th BoS meeting. 
  • The Community Center website calendar will be updated with daily CC programs.  
  • The next meeting is Wednesday, May 5th at 6 PM in the Municipal Building.
• Community Relations - Supervisor Chuss - said that the committee met on April 12th.  The newsletter is out to homes.  The next target dates are 7/1/10 (with May 15th as the article deadline) and 9/1/10.  December 1st is the target date for distribution of a Township calendar and a new map.  Chuss said that the committee will meet with New Horizons, the Township website provider, at its May 10 meeting (4:30 PM) in the Municipal Building.  (Note:  The Township website designer is New Arrival Studios.)  They will be discussing potential enhancements to the website.  Chuss also reported that Mr. Brian Lokitus is the president of Forks Community Days.  Other officers have been appointed.  Lokitus is also the president of the Business and Commerce Association of Forks (BCAF).  Sponsors and donations are being solicited for Community Days.  The committee meets the third Monday of the month at 7 PM at the Community Center.  The Community Days event is scheduled for the second weekend after Labor Day.  Jack Fatzinger of Stockertown brought some of his art work for consideration by the Township.  It was discussed and will be "considered possibly in the future."  Tim Weis (Zoning Officer) is working on a welcome packet for new residents.  Schnaedter is recommending that it be submitted to a PSATS contest for welcome packets.  Schnaedter thinks it will probably be an award winner.  The Forks Arts Society met last night at the Community Center and fifteen people attended.  All were enthusiastic.  A draft mission statement and bylaws are being worked on (in order to establish it as a formal organization of Forks), and one member is creating a Facebook page.   Forks painter Charles Hanson showed some of his artwork.  Chuss said it was  impressive.  The next meeting is Wednesday, May 19th at 7:30.  Merrit Shuler (sic) will do a bonsai demo. 
• Finance & Administration - Supervisor Billings - said that the committee met yesterday at 6 PM.  Finance Manager Farley said they reviewed the 2008 Recreation Board audit.  It was received earlier this year from the auditors and it was deemed satisfactory with a few minor recommendations.  He is working with the Recreation Board to tighten controls.  Waste Management contacted the Township and said that it would like to hold last year's prices through August of 2011.  A final proposal will be sent to the Township sometime in May.  Billings said that the PEMA loan for the fire truck will be an agenda item next month.

Township Manager's Report - Schnaedter said that Supervisors have a copy of the $46,000 park planning grant application in their packets.  It is for the recreation land at Newlins and Richmond Roads and is a fifty percent match.  The needed resolution to go forward with the grant process was passed with a 5:0 vote.  Schnaedter also reported that the Forks Historical Society photo display is now on view at the Community Center.  He said that it is very attractive.  Lastly, Schnaedter said that the PSATS annual conference starts this Sunday.  Chuss and Billings may attend. 

Engineer's Report - Muller reported that the sanitary sewer draft specifications have been completed.  They have been delivered to DPW Director Roberts for review.  The Indian Trail grading and milling is now in design.  It has been reviewed and he and Roberts walked the site yesterday.  They will be trying not to touch curbing and inlets in order to save money.  The Sullivan Trail sanitary sewer is already in design.  He and Roberts have also walked it.  Some additional feet may need to be added to the project.  And, Muller reported that he spoke with FEMA and NORCO regarding the Kesslersville Road project.  It was applied for in 2008 and may be one of the few NORCO projects to get FEMA money.

Solicitor's Report - Kline - agenda items only.

UNFINISHED BUSINESS

Resolution # 100415-1 Approval of Timothy Belon Inter-municipal Liquor License Transfer (Karl Kline, Solicitor) - Kline explained that there was an April 1st hearing with Mr. Timothy Belon for an inter-municipal liquor license transfer.  It used to be that in order to get a liquor license in a municipality, it had to be purchased from another establishment in that municipality.  The rules were changed a few years ago to allow buying one from another municipality on the condition that a public hearing be held. 

This license transfer was approved by the Board and the formal resolution is needed by Mr. Belon to send to the PA Liquor Control Board.  The license is from Danielsville and is being sold to Delaware Drive LLC, the sole owner and manager.  Because the ownership was not mentioned at the hearing, Mr. Belon needs to prepare a supplemental application for submission to the Township and needs to be present at tonight's meeting to answer any questions from the Board.  Kline said that he took the liberty of revising the resolution to the LLC.

Belon said that he was not aware of the regulations at the time of the application. 

Chuss asked if the only change is the name.  The answer was "yes."

Billings asked Kline if the liquor license will be owned by the LLC.  He answered that it would be and added that one never wants to own a liquor license individually because if there is a liability because of someone misusing the alcohol, the liability would be against the individual owner - who would stand to lose all of his/her personal assets.

Howell made the motion to approve.  Egolf seconded.  The vote was 5:0.

Municipal Amphitheater (Rick Schnaedter, Township Manager) - Schnaedter noted that the bids for the amphitheater were opened a few weeks ago and the low bid was Bracy Contracting at $360,000.  The item was tabled and he was asked to explore other alternatives.  He, Mark Roberts, and Tim Weis met with Recreation Resources, Inc. of Kennett Square, PA, the designers of this Kannopolis, NC bandshell installation.   They got prices for a downsized structure, a concrete pad, and the construction of the building.  They found that there are too many variables based on the information at hand.  The Township would also need an architect and engineer since this is beyond the scope of its personnel. 

Chuss asked if other companies do amphitheaters.  Schnaedter said that he was not aware of them. 

Billings asked the expiration date on the current bid.  Schnaedter said that the bid is good through 6/8/10.   Chuss said that he is supportive of the amphitheater but is sounding like a "broken record" because the costs are pushing up to $500,000 and he has trouble grasping anything over $300,000.

Chuss asked if the Board wants to do anything with the Bracy bid or if it has an alternative?

Howell said that Kimmel Bogrette is building a (probably) award winning public works building for Forks.  He suggested that Schnaedter sit with Kimmel Bogrette and show what we have and ask for alternatives in materials - and other ways to reduce construction costs based on our plans.  Howell added that Martin Kimmel, because of his current engagement with the Township, will likely be quite reasonably priced. 

Chuss said he thought it a viable alternative.  He also wondered whether or not the Planning Commission (PC) can help or if Township Engineer Scott Muller can help or if Schnaedter or Muller can inquire of PSATS (Pennsylvania State Association of Township Supervisors) since others may be building amphitheaters.   

Former Supervisor Bonnie Nicholas said that if the Modern Concrete panels are removed and replaced with brick, it will save money.  She thought a laid off brick layer could do the same thing. 

Schnaedter said that he will see Tim Edinger (formerly of CMX) this weekend and "will run it by him."

Mark Mulrine of Wagon Wheel Drive said that he is an advocate of band shells.  He asked if we had already spent $500,000 looking into this.  Chuss answered that we have spent $49,000.  Mr. Mulrine asked where the funds will come from and Schnaedter replied that developers have paid fees into a fund for recreation and leisure activities.  Mr. Mulrine wondered if the funds must be spent by a certain time?  Howell remarked that that is a very interesting question.  Mulrine asked, "What's the rush to spend an awful lot of money here?"  Chuss said that a year (and $50,000) has already been spent on it and that developers might ask for their money back if it isn't spent on recreation.  

Mr. Mulrine suggested using the City of Easton's amphitheater.  It is only used by the city three months of the year.  A lot of money could be more appropriately spent on year round things.  The City of Easton would probably be more than happy to rent it to Forks. 

Using the Eddyside pool as an example, Howell noted that it is a wonderful pool and if Forks builds one, it will be the death knell of Eddyside.  He said that he sits on a number of boards in Easton and "a large nut to crack is to get people from Forks and Palmer to come to Easton."  They don't.  The Easton amphitheater is wonderful asset that they choose to ignore.  Forks' amphitheater will be paid for in large part by local businesses. 

Mr. Mulrine asked who pays for the bands and the cleaning?  Chuss said that we have staff available for that and in addition the fledgling Forks Arts Society (now renamed the Forks Area Arts Society) will be finding acts for the amphitheater. 

Chuss said that the Nazareth bandshell feedback is positive.  This will bring more activities for the "age challenged" Forks residents.

Howell said that when it is built, "we must bring people to it."  He spoke with a Musicfest promoter who would like to have "a pay per view event" in the new amphitheater.

Egolf made a motion to give the Township Manager permission to continue researching the construction of an amphitheater to to get a report to the Board within a month.  Howell seconded.  The vote was 5:0.  Billings made a motion to table this action item.  It passed 5:0.

For more details, read Madeleine Mathias (Express-Times).

NEW BUSINESS

Weis Market – Approval and execution of developer’s agreement (Karl Kline, Solicitor) - Kline explained that on April 19, 2007 Weis Market got its final conditional plan approval.  There were a number of challenges by property owners - all of which were dismissed -  then there was a recession and a decline in the real estate market. 

Weis is now ready to move forward.  The land development improvement agreement is signed.  The Township has a certificate of liability insurance and the Letter or Credit has been received.  They are ready to proceed.  The last obstacle is the needed PennDOT highway occupancy permit (HOP) for the improvements to the intersection of Uhler and Sullivan.   According to Mr. O'Hara from Weis, they are prepared to move forward and expect to have the HOP in place in the next 30 days.  They are pursuing a parallel path by doing their drawings and engineering and getting their permits in line and hope to open for business in early February or March of 2011.

Chuss asked when the ground breaking will take place.  O'Hara said that they are prepared to start the site work when the final approval is in process - so it can start in the next month or so. 

Howell asked if there will be any issue regarding which road to use when doing the sitework, Ian or Braden?  They are required under the agreement to use Ian.  Kline noted that that is why Ian was not paved with a top coat and Braden was. 

Chuss remarked that it's great.

Howell observed that the Giant has awoken and prepared for competition.  Weis has a wonderful location and will attract lots of shoppers from the north, east, and west.  It will have gasoline.  He suggested an upscale wine and spirits store like the one on Route 248 for the 8,000 - 10,000 square feet of store to be built later. 

Howell moved to approve.  Egolf seconded and the vote was 5:0.

Read Madeleine Mathias (Express-Times) for more details.

Resolution # 100415-2 Dedication of Street - Creek Court – Estates at Bushkill Creek (Karl Kline, Solicitor) - Kline said that this subdivision off of Bushkill Drive has one street completed.  It was approved by the former Township Engineer.  Kline said that it is appropriate for the Board to officially accept it and to make it part of the Township street system.  The resolution was approved 5:0.

Approval for the Braden Airport and Vista Estates Park Equipment (David Billings, Supervisor) - Billings sought approval for play equipment at both Braden Park and Vista Estates.  He said that it is a continuation of the plan started by Howell and Egolf in 2008 and that it was reviewed by the Recreation Board.  Vista Estates petitioned the Board in 2008 and sent a letter of support from the residents and the neighborhood association. 

Chuss said that a recommendation by a subcommittee does not imply approval and that this is putting the cart before the horse.  He called it "premature at this time" since there is no way to know what is and isn't planned and the fate of the parkland at Richmond and Newlins is still unknown.  Also, the bikepath work is in progress.  He added that he is confused by the agenda topic and that it should be before the Parks & Recreation Standing Committee for recommendations. 

Billings said that this has gone through the process and that the Vista Estates tot lot will cost $14,000 out of the $1.3 million recreation fund - and it is highly appropriate to approve.

Howell said that Vista Estates park was part of the initial plan.  There were three parks planned, Vista, Penn's Ridge, and Ramblewood.  Ramblewood was abandoned and the money was donated to the Forks Elementary School park project.  The Recreation Board five year plan includes Vista Estates - it is to serve a dense community and take pressure off of the main Community Park.  When Braden Park was initially introduced, Don Miller was not in favor of it.  Now he wants it to supplement the facilities at Braden, a destination park.  In fact, he reports that the park is not "saleable" for large events because it has no play equipment and no volley ball court. 

Rogers asked if the Braden request was separate from the Miller/Roberts/Schnaedter effort or if it is to coincide with it. 

Chuss said that sand is not cheap and that volley ball courts require special sand.  He wants to know the costs before approval.  He said that he has been screaming for a five year plan from the Recreation Board.  The one they have is a draft.  He offered that it "bothers him badly" that the Vista Estates people will be screaming about the proximity of the Newlins Park.  He has no objection to Braden because it is an established park. 

Howell said that Vista also has a park, the baseball field, and no residents have complained about it.  What is intended to be installed is a 2-12 year old play area with a swing set - in a remote area.  The Township already knows the costs of every piece of apparatus that is to go there.  Howell has a seen a draft of the five year plan and it deals with macro issues like a field house and a bridge over Sullivan Trail.  Little kids get stuck in the bureaucracy of Boards of Supervisors.  He finished by saying that he does not want to push this recreation project into a "bureaucratic dust bin."

Cornelius Brons, president of the Vista Estates Homeowners Association, said that he promised the mothers in the neighborhood that he would look into asking about the park.  They want it.  There are many young families in Vista and the Remaly tract is not decided.  They want something for young children.  He noted that the "vibrations" are down on the DPW garage plans and that there is land on Crown Drive.  There is an adjoining Segal & Morel tract whose families may come up and use the Vista tot lot.  It will benefit three neighborhoods, Lafayette Estates, Segal & Morel and Vista Estates.  There are traffic issues with the ballpark - cars flying down Richmond Road and flying down Winchester - there are no stop signs.  Nothing stops traffic issues.  What Mr. Brons would like is a tot-lot in a secure area of the neighborhood where little kids don't have to cross the street.  Currently mothers are driving their kids to the school playground.

Chuss said that he wants everything to be in the Community Park because it is easier to police.  He said too, that he has had complaints about the Penn's Ridge park... "Why are they getting one.  I want one too.  I'm as far as they are." 

Billings made a motion to approve the Vista Estates play structure (for toddlers ages 5-12) and swing set (for toddlers ages 5-12) and, if possible, some benches and picnic tables - all capped at $15,000.  Egolf seconded.

Egolf noted in discussion that the problem is that the people who will use the equipment are not present.  If it were for sports, the auditorium would be full of coaches and commissioners.  There are no 5-10 year olds here.  He has been an advocate for kids and has been working on this for years.  In fact, he said he thought it a "no brainer - who would not want to spend some money out of a pot of nearly $2 million - for kids?"  From what he gathers sitting on the Board, there are very few people in Forks who think kids deserve swing sets.  If the location is wrong, move it.  It is not the astrodome - just a simple swing set for a bunch of kids who live in the community - no taxpayer money is being used.  He added that if there were a room full of kids here with their moms and dads, there would be a resounding "YES." 

Rogers said that her issue is not with children.  She just wanted to know if the two (Braden) issues are separate efforts of if they are going to be joined.  Howell noted that the motion is on Vista Estates.

Chuss remarked, "Ready, spend, plan is not fiscally responsible." 

The vote was 3:2 with Chuss and Rogers casting the nays.

Billings made a second motion to purchase a Braden play structure (for toddlers ages 5-12), a swing set (for toddlers ages 5-12), a seesaw, benches, charcoal grills, and a volley ball court with a cap at $25,000.   If more money is needed because of the volleyball court, the Board can be approached again.  Howell seconded.

Rogers asked if the efforts will be coordinated?  Billings replied that the current efforts would be leveraged. 

Chuss asks if $25,000 is enough.  Schnaedter said that there are some location concerns.  DPW Director Roberts offered that at Penn's Ridge there is a 45 x 90 foot safety zone.  Miller's plan will need some shifting. 

The vote was 4:1 with Chuss casting the nay.

For more, please read Madeleine Mathias (Express-Times).

Executive Session - There was an Executive Session to discuss potential litigation, potential acquisition of real estate, and litigation.  No action was taken during or after the executive session and the meeting was adjourned. 

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

BoS Meeting Notes - 11/19/2009

Regular Meeting (agenda)

This was a pre-holiday meeting with only one agenda item. Supervisors should have ripped through the meeting rather efficiently. In fact, they did - with the exception of a one hour plus Executive Session to discuss litigation, personnel, and real estate issues.

The tentative 2010 budget was approved in a 4:0 vote. Supervisor Nicholas was absent. No tax increase is expected for 2010!

Approval of the October 29th special meeting minutes was once again tabled. A memorial statue was offered and accepted for the Community Center grounds. And, Supervisors learned that the owner of one private home on Newlins Road East is seeking a real estate tax re-assessment.

Public Comments (non-agenda) -

• Fritz Wiede, Forks resident, addressed the Board and reminded them that he was at the last BoS meeting and spoke about the "$3.5 million equipment shed." He asked if the Board had a chance to discuss the project since the last meeting. Chairman Howell said that there was discussion of the plans at a conceptual meeting (of the public works committee). Mr. Wiede said that he visited the "old equipment shed" and admitted that it is an outdated piece of equipment (from the outside - he did not go inside). He said that he's been a resident of the Township for 40 years and asked that the Board keep taxpayers in mind when it comes to paying $3.5 million. He added that he thought a price of $1 million would be enough and asked the BoS if a referendum has been considered so that the people can vote on this project. Howell explained that the Board did not feel a referendum to be necessary when the project originated. Howell suggested that any Board member who feels that there should be a referendum, advise Mr. Wiede. Mr. Wiede said that he will be back in January to ask the new Board members. He was told that they were both in the audience and he could discuss it with them in the lobby after the meeting. He chose to leave the meeting.

Supervisors' Remarks:

• Supervisor Miller introduced Mr. Michael Kadjeski of Mechanicsburg, PA. He is the son of the late Robert Kadjeski, a long time figure in Fork Township athletics and a former Community Center employee. Mr. Kadjeski asked the Board's permission to erect a memorial statue on the grounds of the Community Center. He said that it will be financed entirely by the Kadjeski family and that site preparation work will be reimbursed to the Township. The memorial is a bronze statue of children playing on a log. Mr. Kadjeski said that he will personally guarantee maintenance and repair in the event of manufacturer's flaw or vandalism - for twenty years.

Of his dad, Mr. Kadjeski said that he was a 53 year resident of Forks and active in the 60s and 70s when there were only three sports for boys - football, basketball, and baseball. Now there is also lacrosse, soccer, wrestling, volleyball, etc. He was president of the Forks Township Athletic Association for a number of years. He was responsible for the first purchase of wrestling mats and now the wrestling program has its own building.

Mr. Kadjeski said that his father was very proud of the fact that the Community Center was more than just a place for kids in competitive sports. He and Miller coached at the Community Center and when Kadjeski retired from his job, Miller asked him to work there.

Howell said that he has seen the statue and that it is lovely and in very good taste. In fact, he said that it is the kind of statue that should be enjoyed in a 360 degree view. Howell said that the Board is honored to receive it and hoped that the family would revisit other areas of the park that may have a more appropriate site for it.

Miller offered that there is already a plaque and that Mrs. Kadjeski and her daughter looked at five different sites and wanted the statue located around the Community Center somewhere. Mr. Kadjeski said that the family did not want to be presumptuous but will certainly consider other spots for it.

The motion to accept the memorial statue was made by Miller and seconded by Egolf - subject to placement. The vote was 4:0.

• Supervisor Chuss mentioned the upcoming openings on the various Township boards. The Planning Commission will have three vacancies - Tamborrino, Rizzo, and Billings. The Zoning Hearing Board will have one vacancy - Pappas. The Recreation Board will have two seats open - Reiter and O'Neil. And, the Vacancy Board will have one opening - Holmgaard.

The Vacancy Board position was discussed. It has never been advertised and has traditionally been filled by a former Supervisor. Solicitor Kline said that the appointed person only acts if there is a vacancy on the BoS and that the person appointed need not be a former Supervisor. In further discussion, the Board learned that Mr. Holmgaard intends to move from Forks. His home is for sale.

Chuss made a motion that all vacancies be advertised, with all applications due by the end of December, and that all applicants be interviewed in January, and appointments made by January 31st. Miller seconded and the vote was 4:0.

• Supervisor Miller said that the Township currently has no policy regarding memorials in the park and he suggested that Township Manager Schnaedter look into it. There are several memorials in the park for Forks residents, including one for Colleen Supinski who was killed on 911 and one for Barry Bush, the FBI agent killed accidentally in the line of duty. Miller said that none of these came before the BoS but that there should be a policy that starts with the Township Manager or the Board.
• Supervisor Egolf said that he attended the ground breaking for the Crayola solar farm this morning. He added that the project was started last year and aborted and is now alive again. The solar panels are manufactured in Ohio. There were about 100 people at the ceremony and Egolf said that it was noteworthy for Forks as it will likely get worldwide notice. The solar array "will power a good part of the manufacturing operation when it is up and shining." Howell added that the 15 acre site is one of the highest in Forks and that the project is part of the stimulus program ($1.4 million) and will provide 23 jobs.

Treasurer's Report - Egolf detailed the debits (cash paid out) since the last Supervisors' meeting. The debits and transfers were approved with a 4:0 vote. The Township's current outstanding debt is $7,756,832.

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Howell - said that the committee met last week and discussed routine business plus the Borough of Emmaus' ordinance on animal population (specifically dogs and cats) within residential homes. According to Schnaedter, although it has worked out a system of appeals and inspections and passed an ordinance, Emmaus does not intend to enforce it. The Public Safety Committee therefore, recommends foregoing studying this any further as it does not want to approve a bill that will not be enforced. The bill would be too intrusive on homeowners. The next meeting is Tuesday, December 15th at 8 AM.
• Public Works - Supervisor Chuss - reported that the committee's November 10th meeting was cancelled due to an emergency. The committee was also in the middle of the engineering firm interviews. The field of applicants has been narrowed from 31 to seven and after the seven were interviewed, the field is now down to four. Final public interviews will be Monday and Tuesday evenings from 7-9 PM in the Municipal Building.

Chuss said, too, that Kimmel and Bogrette's preliminary sketch has been received and that it is an interesting design. Costs were discussed and they were encouraged to keep them down. The firm will come back with a more finalized sketch which will be opened up to full Board review and comments by the public.

Egolf offered a "funny" story. He said that several years ago, a Sullivan County community was looking to build a storage building. There were people on both sides - spend more vs. spend less. The community built the lesser of the two buildings. The 1996 heavy snows collapsed the building. Egolf offered that he thinks "you get what you pay for."

• Parks & Recreation - Supervisor Egolf - gave credit to Jim Farley, Finance Manager, who has taken time to look at the the things going on in the athletic association program. Lots of spreadsheets have been prepared and both the Recreation Board and the AA were invited to the last committee meeting. It was a good meeting but no one from the Recreation Board attended. Egolf said that he is hoping that wires were simply crossed and that sooner or later both organizations will be at the table at the same time. He said that he was optimistic after a budget workshop when both the AA and the Recreation Board attended.

Egolf also said that the wrestling commissioner would like to start a "mat club" for off season wrestling designed for young kids interested in wrestling. A recommendation from the Board is needed and he would like to say to Dan Martyak that as soon as the AA gets a proposal together the Board will consider it.

Lastly, the AA is putting a new system for volunteers in place. They are not getting as many as they would like and will assess parents when they sign their kids up for programs - volunteer or pay a fee.

• Community Relations - Supervisor Miller - said that Schnaedter is working on new additions to the newsletter. Miller said that his proposal will be presented at the next BoS meeting. Schnaedter offered that it is for the website and will be brought to the committee first.
• Finance and Administration - Supervisor Nicholas - Absent. The next meeting will be on December 9 at 5 PM.

Township Manager's Report - Schnaedter - reported that there was a recent meeting of the Northampton County Tax Collection District. Forks share is $1,456.55 which entitles it to 2.91% of the vote. The District meets once a month and he and Farley alternate attendance.

Howell asked how the 2.9% was arrived at and Farley said it was based on confirmed revenue from 2007. Howell noted that Forks appears to be the 6th or 7th largest community in the district. Farley offered that the data is on the Supervisors' shared drive and that he will continue to post information there as it becomes available.

Howell thought it amazing that Forks has higher receipts than the city of Easton. Schnaedter said that Easton is disputing the way it was calculated.

Schnaedter said that there have been a tremendous amount of responses for the Community Center Monitor positions. The application deadline is November 30th. Interviews will be held shortly after that.

Also, Schnaedter said that the schedule and names of the four engineering firms for the Monday and Tuesday interviews are in the Supervisor packets.

Engineer's Report - Fred Hay - absent

Solicitor's Report - Kline - said that the KMRD procedural challenge oral arguments were heard in the Commonwealth Court in Philadelphia last week. Those in attendance included Mr. & Mrs. Howell and Jim Wideman. It will be at least 90 days before a decision is rendered.

Kline said that the huge record of material for the substantive challenge has now been assembled and sent to the Northampton Court of Common Pleas.

In addition, Kline said that the Comprehensive Plan public hearing is set for Tuesday, December 1st at 7:00 PM. The BoS will be in a position to consider the plan at its December 3rd meeting and if there are no changes, the Board can adopt the Comprehensive Plan at that meeting.

Also at the December 3rd BoS meeting, the Planning Commission plans to make presentations of two ordinances that the PC has been working on for changes to the Zoning Ordinance and the SALDO (subdivision and land development ordinance). One is a solar ordinance and the other is a historic resource ordinance. The latter is likely to be controversial for all the people who have properties on the list. Kline said that he heard that there are over 200 properties named.

Howell asked if it will be a presentation only or if the Board is to act on the ordinances that night. Kline said that it is a presentation and although the historic resource ordinance is complete, the actual inventory list is not. There are three categories - 1, 2, and 3 - and each property must be assigned to one of them. The categories determine the restrictions that apply.

Once the Board has the ordinance and the historic resources inventory, it can decide if it wants to proceed with it at all and what the process will be. Kline suggested that although it is not necessary, the BoS may want to ask the PC to hold the first public hearing - after giving notice to all the property owners who may be affected.

And, finally, Kline said that there is another tax assessment appeal in progress. This one is for a single family home on Newlins Road East. It is likely to have only a minor effect on the budget.

UNFINISHED BUSINESS

Tentative Adoption of 2010 Budget – as per calendar (Jim Farley, Finance Manager) - Farley said that there were three budget work sessions since the beginning of October. This budget has come together in a fairly easy first and second pass. There is a modest surplus from 2009 and no tax increase is needed for 2010. The Township is able to meet all obligations and to fund some capital improvement projects.

Farley asked the Board to tentatively adopt the 2010 budget as it stands and to to authorize advertising it in the newspaper as well as making it available at the office and on the Township website for public review - for the mandatory 20 day period. This will make it available for adoption at the December 17th BoS meeting.

Howell asked that an executive summary (for the public) be prepared to accompany the budget. Schnaedter said that he would put together a letter like last year's cover letter. Per Schnaedter, the Township finances are in much better shape than last year. He said, "It's a credit to the Board, to the staff, and all the hard work they did."

Egolf made a motion for the tentative adoption of the 2010 Forks Township budget. Chuss seconded and it passed 4:0.

NEW BUSINESS

None

Executive Session - There was an Executive Session for a litigation matter, a personnel issue, and a real estate matter. The Supervisors-elect attended.

Two motions were made, one to increase the DPW Director's annual vacation time from 80 hours to 120 hours and to increase the Finance Manager's vacation time from 108 hours to 120 hours. The other motion was to give the Township Manager a $200 monthly vehicle allowance. Both motions passed with 4:0 votes.

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

BoS Meeting Notes - 10/15/2009

Regular Meeting (agenda)

On this night, Supervisors voted 5:0 to sign a proclamation in support of Red Ribbon Week Celebration.  They also learned that not everyone wants baseball fields abutting their backyards, that newly elected Senator Mensch is planning to resume former Senator Wonderling's Forks Community Center office hours, and that it will cost the Township up to $20,000 to move the Simm's driveway so that the Meco/Sullivan traffic light can be installed.

Public Comments (non-agenda) -

• Jan Billings of Falwood Drive addressed the Board in her position as intern to the Easton Area Middle School Counseling Office.  She asked the Board to proclaim its support of Red Ribbon Week Celebration, the oldest national drug (substance abuse) awareness campaign in the nation.  It takes place during the last week of October.  The vote was unanimous to sign the proclamation in support of Red Ribbon Week Celebration and to post it on the Township website as well as on the Township electronic sign board on Sullivan Trail.
• Eric Konecke of Cosenza Court in the College Park Estates development addressed the Board about the new five acre field between the main Community Park and his backyard.  He said that he just learned that the Township plans baseball and soccer fields for the new space.  Mr. Konecke said that when he bought his home, he paid a $25,000 lot premium for the site because of the "open space" that was behind his house.  He said that the builder told him that nothing was planned for it. 

Mr. Konecke said that baseball fields will be noisy and will bring traffic and that there is no place to park except on the street in front of homes and that the park users will surely use the recreation path to get to the fields.  He said that the fair market value of his home has already dropped by $75,000 and that doesn't include the lot premium he paid. 

Miller said that there is a 94 space parking lot planned for inside the park at the end of Sycamore, that the fields will be "little fields for little children", and that the backstops (and the people) will be near the trees and not near the houses.

Mr. Konecke said that he has an eight year old autistic child who will not be able to use the backyard if there are kids playing baseball in the adjacent field.  He suggested that the builder recouped his money for the donated land from the home buyers (the lot premiums) and now he will never be able to sell his property. 

Mr. Konecke suggested that the five acres be used as passive recreational land.  He thought a dog park would be better than baseball fields and noted that just because the Township has a piece of property, it need not put a baseball field on it.  In fact, he said he is in the park a lot and sees baseball and soccer fields unused.

The field is 300 feet wide by 700 feet long.  Mr. Konecke said that there is no way that with such a narrow field the kids will not be in his backyard.

Chuss suggested that buffering is possible.  He also said that there are a lot of people with two or three kids who would love to have a baseball field near their backyard. 

Nicholas said that she was on the Board when the land was acquired and that the whole purpose was to use it as part of the park.  She said that if Maloney (the developer) mislead Mr. Konecke, that he should take it up with him. 

Mr. Konecky asked that the Board consider options other than baseball for the land.

• Daniel Tichener of Cosenza Court said that he bought his house 14 months ago and chose it because the back of the house was not obstructed.  He said that he and his neighbors would appreciate knowing what the Township plans there.  He said that at 6:45 this morning he was awakened by the sounds of bulldozers with headlights 50 feet from his back door.  Mr. Tichener added that had he known anything was going to go on the five acres, he would not have bought that house.  He said too, that the living near the park is a "double edged sword" since at night he hears the noise from the speaker system and the lights shine in his windows.  Howell said that the addition it is to be a dusk to dawn park with no lights.  Mr. Tichener asked that the Township consider the residents and their safety and consider making park use be by permit only.   

Supervisors' Remarks: 

• None

Treasurer's Report - Egolf detailed the debits (cash paid out) since the last Supervisors' meeting.  The debits and transfers were approved with a 5:0 vote.  The Township's current outstanding debt is $8,147,854. 

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Howell - said that the next meeting is set for October 20th at 8 AM.
• Public Works - Supervisor Chuss - reported that the committee met on October 13th and discussed:
  • The Meco/Sullivan traffic light
  • Culverts at Sullivan/Newlins and Kesslersville
  • Dewalt fields (the five acre park addition)
  • Braden Park restrooms will be delivered next week and installed
  • Lieb Road extension - now on hold indefinitely
  • Sewer projects - plans for phases 2 and 3
  • The DPW garage preliminary square footage report is about what was expected, 25,000 square feet
  • Per Gary Pulcini (Township financial consultant), financing of the DPW garage is recommended as soon as possible - that is as soon as the amount needed is known.
  • The next meeting will be on November 10th at 7:30 AM
• Parks & Recreation - Supervisor Egolf - said that because of Columbus Day, there was no meeting in October.  The next meeting will be on Monday, November 9th at 6 PM.  Topics to be discussed include the cooperation between the Athletic Association and the Recreation Board and the completion of the long range plan.
• Community Relations - Supervisor Miller - said that there was no October meeting because of Columbus Day.  The next meeting will be on November 9th at 5 PM.
• Finance and Administration - Supervisor Nicholas - said that the committee met last night and discussed the 2010 budget.  She said, "It looks pretty good."  The next meeting is on November 11th at 5 PM in the Municipal Building.

Township Manager's Report - Schnaedter - said that he newly edited version of the Comprehensive Plan will be available to the Supervisors on their shared drive tomorrow (or early next week).  Schnaedter reported, too, that Senator Mensch intends to resume former Senator Wonderling's office hours in the Community Center.  Mensch will be there on October 27th from 9 AM to noon.  Also, Schnaedter said that "staff" will visit Mensch as there are several funding issues that could use his cooperation.  Finally, he said that he will be preparing a preliminary program report for the Board on the new DPW building.

Engineer's Report - Ryan Christman - said that Supervisors have Fred Hay's written report in their packets.   Howell asked if all the permit applications for the Meco light have been submitted to PennDOT.  Christman said that they have and that the hold up is an answer on Verizon.  He will talk to Hay about it.  Keystone has been calling the permits manager every few days.  Howell asked that he communicate via email to Schnaedter - who will forward it to the BoS. 

Howell also asked if the grading on the five acre parcel has been completed to Township satisfaction.  Christman said that it has after the contractor returned to touch up some high and low areas.  Mark Roberts (DPW Director) said that he met with the contractor and there will be no surcharges for the remedial work.  The first section is seeded but the rains have stopped the rest of the seeding until next week. 

Solicitor's Report - Kline - reported that both lawsuits authorized by the Board against Strausser Enterprises have been filed.  There has been no answer yet from Mr. Strausser. 

Kline also gave the Board a "heads up" that the Planning Commission (PC) has approved the Riverview Recreation Center phasing plan. It will likely be on the BoS agenda for the first November meeting.  Nicholas asked if there was a representative of the Riverview Homeowners Association at the PC meeting and was told that there was.  In fact, Kline said that he was pleased that they came to discuss the issues and that they were in agreement with the PC conditions, including the changes to the plan notes - as well as to the deadline of the end of June 1, 2010 to get all the work finished.  Completion of the wearing course on the parking lot and the recreation path spur are wanted by the Homeowners Association and are required by the approved plan.  Kline said that both the Homeowners Association and Strausser Enterprises were represented by their attorneys and that "a lot of the open issues" were thoroughly discussed. 

UNFINISHED BUSINESS

None

NEW BUSINESS

Restoration of Simms Property (Meco Road) (Ryan Christman, Keystone Engineering) - Mark Roberts, DPW Director said that there will be 18 full size pine trees removed and it will cost approximately $6,000.  There will be another $7-8,000 for the driveway and $4,500 for the fence to replace the trees.  The DPW will remove the tree stumps and install the driveway.

Nicholas remarked that the Meco/Sullivan light will be the most expensive in the Lehigh Valley.  She noted in discussion that the Township put in Leiser's new driveway as well. 

Schnaedter asked for authorization to proceed as long as the cost does not exceed $20,000.  He said he would hate to delay the project another two weeks.

Chuss asked where the money is coming from and was told that it will be either from the general fund or the capital improvement fund.  PennDOT will not issue the permit without the driveway being moved. 

Howell said that Schnaedter should not take any action until the first PennDOT "movement" at the intersection.  Egolf offered that the Township needs to know that this is the end of it.  He said that he is worried that something else will "pop up" and the house will need to be moved. 

Schnaedter said that he will verify that the Verizon issue is taken care of and that this is the last thing required. 

Mrs. Simms was present and acknowledged that she will sign the paperwork.  She said too, of the fence instead of trees, that they want immediate privacy and do not want to spend "another 29 years waiting for trees to grow."  The vote to proceed was 5:0.

Executive Session - There was no Executive Session.  The meeting was adjourned

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

BoS Meeting Notes - 9/17/2009

Regular Meeting (agenda)

At 6 PM, prior to the regular meeting, Supervisors met with representatives from CMX for an update on the amphitheater design project.  The Planning Commission and Recreation Boards were invited.  One planner was there representing the Planning Commission.  There were no representatives from the Recreation Board in attendance.  Supervisors Miller and Egolf were, due to illnesses, also absent.

Please read Tom De Martini, Morning Call for more on the CMX discussion.  Click on the image to the right to see the site sketch plan.  The Planning Commission is expected to review the project at its September 22nd 7 PM workshop. 

Public Comments (non-agenda) - Scott Renigar of Newlins Road West questioned the Board about a lot line adjustment that was approved by the Board in 2008 (see BoS Meeting Notes 7/3/2008) and that has yet to be completed.  He wants to know why, after a year, it has not received final approval. 

Kline said that final approval was given subject to signing a storm water easement because the property is in the 100 year flood plain.  Kline said that at the time, the flood plain map showed the flood plain going through Mr. Renigar's house.  Mr. Renigar said that Mr. Christman (from Keystone Engineering) took it upon himself to move the line through his house.   

Mr. Renigar said that he built his house in 1987 and it has never been flooded.  His engineer is Steve Turoscy, Jr. of Lehigh Engineering Associates who told him that it is not illegal but it is unethical. 

Kline said that he was waiting for the revised plan (with the 100 year flood plain improvements) to send to Mr. Renigar for signature.  He said that he will follow up tomorrow with Mr. Renigar's attorney. 

Mr. Renigar said that in order for the lot line adjustment to be approved, he and Mr. Hall must sign over all rights to the land to the Township.  He wants to expand his driveway and the agreement states that he cannot change the grade of the property or plant a tree.  On top of that, the Township wants $1 for the easement. 

Kline said that one of the conditions of approval was that the stormwater easement be executed.  The plan changes (with the Newlins/Sullivan improvements) reduce the size of the flood plain.  Kline also noted that it is a violation of Federal law to build in a flood plain.  One cannot even plant a bush. 

Mr. Renigar said, "I've lived in the Township for 22 years and this is how I am treated."

Supervisors' Remarks:  none

Treasurer's Report - Chuss detailed the debits (cash paid out) since the last Supervisors' meeting.  The debits and transfers were approved with a 3:0 vote.  The Township's current outstanding debt is $8,166,582. 

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Howell - reported that he missed the last Public Safety meeting.  Schnaedter reported that the committee reviewed agenda items and should have a status report at the next committee meeting on ordinances needed for graffiti and for nuisance vehicles.  Howell asked about the intersection work and additional traffic signage needs (stop signs and cross walks) for Penn's Ridge and Schnaedter said that until the recreation area is completed, a "solid idea" of the traffic volume is unknown.  Chief Dorney reported that plaintiff Jose Cancio has released both Forks Township and Officer Matthew Balodis from his lawsuit.  (See Bos Meeting Notes - 9/3/2009 for more on the lawsuit.)
• Public Works - Supervisor Chuss - reported that the committee met on September 8th and discussed the next steps in the DPW garage project.  The draft contract has been submitted for BoS review.  Also discussed were sewer drainage issues and the Sullivan/Newlins culvert.  The next meeting is October 13th at 7:30 AM.
• Parks & Recreation - Supervisor Nicholas - reported that the committee met on September 14th.  She said that the Board had copies of the AA (Athletic Association) bylaws which now state that annual (non-profit) tax filings are part of the Secretary's job.  Also, Nicholas said that background checks are done for all coaches.  The committee will talk about changing the AA fees for sign-ups.  Also discussed were:
  • The Recreation Board reports that sports are under budget.
  • The basketball and tennis court refurbishing will take place after Community Days.
  • The five acre park parcel was just surveyed and grading should start shortly.
  • The amphitheater was discussed as was the Penn's Ridge basketball court fence.
  • Forks wrestling coaches want to use the wrestling building for free clinics from May to September on Saturdays from 3-5 PM.  The BoS was asked if Don Miller was to handle this request or was the Board to do it?
    • Howell suggested that it be put on the agenda after a formal, written request is received.  He said that this is an item for administration research and that Schnaedter and staff should review it and come back to the BoS with a recommendation.
    • Chuss asked why this has come to the Board.
    • Schnaedter said that he will set up a meeting and make a report.
    • Kline offered that whoever is raising the issue should put something in writing.  He noted that a written recommendation from Miller is part of his job.
  • Two "young gentlemen" came to the Parks & Recreation meeting and requested a skateboard park.  Nicholas said that they had researched it and had estimates of insurance costs and had spoken with a builder of skateboard parks.  The committee suggested that they get signatures proving that there are a large number of kids who want a skateboard park.  Nicholas noted that the kids did their homework and that the five year plan is in development.
• Community Relations - Supervisor Miller - was absent - no report.  Howell said that he got the latest copy of the Forks Quarterly in the mail.
• Finance and Administration - Supervisor Nicholas - reported that two of the committee's topics are agenda items, the budget and the employees' pension.  The committee discussed adding emergency contacts to the website and swine flu and sick time.  The new insurance rates should be known by the end of the month, in time for the budget meetings.  The Board has also received a copy of the 2008 audit.  Nicholas added that monthly finances are on track.  Howell asked why the Stockertown fire contract is taking so long since Public Safety has reviewed the history and made its recommendation.  Nicholas said that she doesn't agree with the five year term and intends to discuss it in committee in November.  Howell said that waiting until November is too late since most of the budget meetings will be done by then and this is an important budget item.  Nicholas said it will be added to the next agenda.

Township Manager's Report - Schnaedter - reported that he received an email from URDC's Charlie Schmehl in response to the letter sent after the last meeting.  He asked for direction from the BoS.  Howell said that URDC is now willing to either go outside the company or to give the editing of the Forks Comprehensive Plan to a staff member.  He suggested that the letter from the gentleman who critiqued the plan draft be given to URDC.  It was decided that Schnaedter will meet with Mr. Schmehl and present the critique letter in person.  A completion date will be requested.

Schnaedter reported also that the Request for Qualifications for a municipal engineer are posted on the website and were advertised in the newspaper. 

Schnaedter said that he gave the Board a copy of news article about a PA township receiving underwriting from a local bank for its summer concert series. 

Also included in the Board's packets was a copy of the bylaws of the Business & Commerce Association of Forks Township.  They had a "kickoff" luncheon this past week and submitted their bylaws to the Board for discussion at the next BoS meeting.  The Township will become a member of the new association and was given credit for promoting it with its breakfast a year and a half ago.  Howell added that the luncheon was well attended and almost every "heavy hitter" in town was there including Victaulic, Crayola, Weyerhaeuser, Henningsen Cold Storage, and most of the banks.

Engineer's Report - Hay - absent - no report.

Solicitor's Report - Kline - reported that Forks is in year three of a four year process of buying sewage capacity from the Borough of Wilson.  One more payment is due and that will complete the purchase of 150,000 gallons per day of capacity.  See BoS Meeting Notes 9/20/2007 for background.

UNFINISHED BUSINESS

CMX Presentation – Proposed Amphitheater (Bonnie Nicholas, Supervisor) - Nicholas said that the amphitheater project will be before the Planning Commission at its September 22nd workshop and will be an agenda item at the October 1st BoS meeting.

NEW BUSINESS

Street Light Resolution - Towne Centre at Sullivan Trail (Mark Roberts, DPW Director) - Roberts said that this is a standard resolution for the 15 new street lights at Towne Center.  The lights run from behind Ace Hardware to the Goddard School.  The 18 month maintenance period begins with this 3:0 unanimous approval.

Street Light Resolution – Riverview West Ph. II (Mark Roberts, DPW Director) - This resolution is for four streetlights to go in service and it was approved 3:0.

Department of Transportation – Winter Salt Contract (Mark Roberts, DPW Director) - Roberts said that the contract is with the PA Department of Transportation and runs from 2009-2014.  It allows the Township to be paid for the maintenance of State roads and covers Knox Avenue, Sullivan Trail, Frost Hollow Road, Arndt Road, Kesslersville Road and Bushkill Drive.  The cost is $63,498 and represents an increase of $10,000.  The contract was approved in a 3:0 vote.

International Women’s Apparel, Inc. - Settlement of tax assessment appeal (Karl Kline, Solicitor) - Kline explained that International Women's Apparel, Inc. filed a property tax appeal with Northampton County.  The company alleged that it is over assessed.  The appeal has been reviewed by the chief Northampton County appraiser who has recommended a reduction in the assessment.  All three taxing bodies, the County, the Township, and school district must agree.  The annual tax payment reduction to Forks will be $1,202. 

Farley said that he learned "indirectly" that the Forks' tax collector has received a bankruptcy notice from the parent corporation of the company.  Kline said that a tax lien has priority even in bankruptcy and suggested that the assessment reduction be approved subject to whether the bankruptcy has an impact on the settlement.  The vote was 3:0.

Follett Corporation – Settlement of tax assessment appeal (Karl Kline, Solicitor) - Kline said that Northampton County has okayed an assessment reduction.  The decrease in tax revenue to Forks will be $2,500 per year.  Kline offered that some of the industrial park buildings are "getting up there in years" and some have physical obsolescence and some have technological obsolescence.  The vote to approve was 3:0.

2010 Budget Calendar (Jim Farley, Finance Manager) - Farley presented the Board with a proposed budget calendar.  It follows the same meeting schedule and pattern as the last four years.  Submissions from department heads and contracted professionals are due by October 9th.  There will be a pre-BoS meeting at 6:30 PM (October 1st) to discuss capital projects.  After that, there will be work-sessions.  November 15 is the rough draft date with November 19 as the tentative adoption date.  Final approval of the 2010 budget is set for December 17th.  The calendar was approved with a 3:0 vote.

2010 MMO Pension Obligation (Jim Farley, Finance Manager) - Farley reported that Act 205, the Municipal Pension Plan Funding Standard and Recovery Act, requires that pension obligations for the next year be anticipated and projected by the end of September.  The estimate was approved with a 3:0 vote.

Agreement for Architectural Services – Kimmel Bogrette not to exceed $19,800.00 (Rick Schnaedter, Township Manager) - This was put on hold until after the Executive Session.

Executive Session - There was an executive session to discuss litigations and a real estate matter.  No action was taken during the Executive Session.  After the session, three votes were taken. 

The first was a unanimous 3:0 vote to hire Kimmel Bogrette for the DPW garage architectural services. 

(Updated:  9/23/09) The second, in another 3:0 vote, was to authorize Solicitor Kline to send a letter to the attorney for Gary Strausser and Strausser Enterprises mandating that the agreed to escrow accounts for Riverview Estates be replenished from their current $0 amounts to the the required $250,000 by September 30, 2009. 

And, the third was to authorize another letter by Solicitor Kline to the attorney for Strausser that advises that the long ago agreed to terms and deadlines (for submission of final plans) of the Riverview PRD (Planned Residential Development) have been exceeded by 3-1/2 years for phases 5 & 6.  If the 2007 draft of the agreement is not signed by the developer (and the escrow accounts replenished) by September 30, 2009, the Township may take whatever actions are deemed necessary.  The vote was 3:0.

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

BoS Meeting Notes - 7/16/09

Regular Meeting (agenda)

On this night, Forks Supervisors considered plans for an amphitheater, providing police protection to Stockertown, two Eagle Scout projects for Bushkill Creek, and learned that the new developer of the Crayola solar array is a subsidiary of UGI and PPL.  Supervisor Miller was absent. 

Please read Christopher Baxter (Morning Call) and Tony Nauroth (Express Times) for more on the new amphitheater proposal.

Please note that detailed notes of the meetings are being replaced for the summer vacation season with more general notes highlighting only the most important issues discussed and actions taken.  In some instances, guest note writers are providing the text.

Public Comments (non-agenda) - None

Supervisors' Remarks:

• Supervisor Chuss - reported on the Two River Council Of Governments’ recent meeting. The matters commented upon dealt with the September deadline to appoint a municipal (Forks) tax representative and an alternate to a regional EIT council on the consolidated tax collection process.
• Supervisor Nicholas - noted that she attended the Relay For Life at Metzgar Field and that Forks police officer Craig Marshall had once again donated his time to this annual event.  She said that he should be commended for this and noted if he did not donate his time, the event would have to hire an officer to be there.
• Supervisor Nicholas - introduced Boy Scouts Mark Sweeney, Troop 87, and Nicholas Carpinelli, Troop 29, both candidates for Eagle Scout designations. The scouts have separate projects that involve construction along the Bushkill Creek to aid fishing and other enhancements along the creek bank and parking area along Bushkill Dr.  They will work with Zoning Officer Tim Weis and Public Works Director Mark Roberts on their projects. Supervisor Howell pointed out that the Bushkill Conservancy has strict regulations concerning vegetation removal and installation along the creek and as well as restrictions on flood plain construction of trails and small creek side structures such as stairs and platforms. The Scouts must have their plans approved by the Bushkill Conservancy before starting work.

Treasurer's Report - Egolf detailed the debits (cash paid out) since the last Supervisors' meeting.  The debits and transfers were approved with a 4:0 vote.  The Township's current outstanding debt is $8,204,038. 

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Howell - said that the next meeting is scheduled for 7/21/09 at 8:00 AM.  Chief Dorney, FTPD, said that Stockertown has requested preliminary discussions with regard to contracting Forks police services for the Borough. That request will be considered at the upcoming (public) committee meeting.    
• Public Works - Supervisor Chuss - reported that the 7/14/09 meeting was canceled and that the next meeting is 8/11/09 at 7:30 AM.  Public Works Director Roberts reported that many bids from architects/engineers along with statements of qualifications have been received for the future construction of the new public works garage.
• Parks & Recreation - Supervisor Egolf - reported that the new Penn’s Ridge play lot has been installed and is being actively used by residents.  Bids for the construction of the basketball court will be considered later on the agenda.  The next meeting of the committee is 8/10/09 at 6 PM.
• Community Relations - Supervisor Miller - was not present and no report was available.  The next meeting is 8/10/09 at 5:00 PM.
• Finance and Administration - Supervisor Nicholas - reported that the next meeting is 8/12/09 at 5:00 PM.

Township Manager's Report - Schnaedter - absent.  No report.

Engineer's Report - Hay -  reported that the sewer line rehabilitation is ongoing and that there were six bidders for the tennis and basketball courts at the pre-bid meeting. 

Hay also advised the Board that PennDOT met with a landowner on Meco Road (northeast corner) about the proposed stop line location.  PennDOT will permit the property owner to construct a drive into their property from Sullivan Trail.

Egolf asked about the grading for the five acres behind the Community Center and Hay noted that seven bids were received today with the lowest at $24,900.

Solicitor's Report - Kline - reported that Crayola has submitted revised plans for its solar panel land development.  The new plans are basically the same as the original plans except that the small building that was to go on the concrete pad is no longer included.  Kline said that there is no need for this to go back before the PC and that as soon as the developer's agreement is signed, Crayola can begin the project.  The new developer is a subsidiary of UGI and PPL.

UNFINISHED BUSINESS

None

NEW BUSINESS

CMX Presentation (Bonnie Nicholas, Supervisor) - Timothy Edinger, CMX’s project manager, presented a proposal to the Board for design and engineering services that the company will provide to the township for the construction of a municipal amphitheater.  CMX is the company that designed the other municipal complex buildings. 

In addition to providing a design example of the structure, Mr. Edinger highlighted the steps that will take place such as: developing the final concept and design plans, preparation of all documents for the bidding process, structural and electrical designs, site grading and storm water plans with landscaping, and assistance with Planning Commission documentation toward the approval of the plan. 

CMX will work as directed by the township to develop the right design concept.  The Board, in comments and questions, preferred that CMX work with the Parks and Recreation Committee as it has scheduled public meetings which allow supervisors and the public to join in the discussions.

CMX estimated that if the process were to start shortly, all construction could be completed this year and the grounds around the site ready for use by late spring 2010.  Based upon the proposal, CMX will furnish these services for $49,900.00.  Supervisor Nicholas presented a motion to accept the proposal and upon the second of Supervisor Egolf, the motion was approved 4-0. 

Note:  The Parks & Recreation Committee meets on the second Monday of the month at 6:00 PM.

Adoption of a Premium only plan (Jim Farley, Finance Manager) - This item was tabled pending a review of additional information. 

Comprehensive Plan Update (Dean Turner, Planning Commission Chairman) - Planning Commission (PC) Chairman Dean Turner and Vice Chairman Vito Tamborrino addressed the Board regarding the status of the now final draft of the Comprehensive Plan.  Turner said that the expected printed copies of the plan for distribution to the the Lehigh Valley Planning Commission (LVPC), contiguous municipalities, and the Easton Area School District (EASD) have not yet been received from URDC's Charlie Schmehl.  Schmehl was also to provide the plan on disks for Supervisors' review.  The disks have not been received either.  All versions of the plans were due on July 6th, then on July 10th, and again on July 15th.  Chairman Howell will call URDC to attempt to expedite the process.

The soonest the BoS can act on the next step in the Comprehensive Plan process is at its August 6th meeting.  Supervisors will vote at that time on whether to request the PC to have yet another public meeting on the plan before sending it to the LVPC, contiguous municipalities, and the EASD for their respective reviews and comments, or to send it for review without yet another PC public meeting.  The last PC public meeting on the topic was July 9th.  It was an agenda item at the regular PC meeting. 

Chuss objected to sending the Comprehensive Plan final draft to the LVPC, the EASD, etc. without it on the agenda of yet another public meeting of the PC.  When asked by Turner what Chuss thought the PC did wrong, Chuss gave him a ten minute laundry list of his ideas about the ad hoc committee and the process.  Chuss' focal point was the moving of an advertised ad hoc meeting from the main meeting room to the Supervisors' room.  Tamborrino and Howell explained that there was a scheduling conflict for that evening and that the meeting room was occupied.  Signage was placed in the hall directing the public to the new meeting location.  (At least two members of the public found their way to that meeting without any difficulty - this writer was one of them.) Chuss could not be convinced.

Egolf made a motion to table this agenda item until August 6th when the BoS will decide whether to request another PC public meeting or to send the Comprehensive Plan to the LVPC, the EASD, and contiguous municipalities.  Nicholas seconded and the vote was 4:0.

Rt. 33 Interchange @ Tatamy Road (Erik Chuss, Supervisor) - Chuss suggested adding a line to the letter that was authorized at the July 2nd meeting.  Howell explained that the letter has already been sent and that it acknowledged all the municipalities likely to be impacted by the Chrin Route 33 interchange in Palmer.  Howell said that there will be an interchange status meeting in September.

Penn’s Ridge Basketball Court Bid Award (Fred Hay, Township Engineer) - Hay reported that five bids were opened on July 2, 2009.  Hay said that the construction will be the same as if for a full sized basketball court; it will just be smaller.  Kline reviewed the low bid of $49,600 from Hale Built (of Forks Township) and reported that the bid documents met all the criteria and were in order.  A motion to accept this bid was made by Egolf with a second by  Nicholas. 

Upon discussion, Chuss reiterated his original position that he does not support the construction of the basketball court at this location and that it will bring traffic, noise, and be a nuisance.  Chuss said, "I think this is a mistake."  [Also see Tony Nauroth (Express Times 3/8/09) for more of the original discussion.]

Nicholas said that the "little park" is constantly being used and that the Recreation Board and Athletic Association have suggested adding a sand volley ball court to the Penn's Ridge park (as well as to other parks).  Nicholas offered that the majority shouldn't be punished for the actions of a few.  Chuss added that he is in favor of basketball courts, "just not there."

The vote to accept Hale Built's bid was 3:1 with Chuss casting the nay vote.

Executive Session - There was an executive session for a litigation matter and for a personnel issue.  No action was taken and the meeting was adjourned.

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

It's summer and it's kid time at Penn's Ridge Park!

On Friday June 26th, with a small ribbon cutting ceremony, phase I of the first of Forks'
neighborhood parks was dedicated. 

By noon, there were a few families and  even some "older" kids enjoying the new park
equipment.  It just proves the old adage, "If you build it, they will come."

Still to come for this newest of Forks parks are landscaping, a unique four board
basketball court, and a few more picnic tables. 

Hearing on Recreation Land Design - 4/16/2009

Public Hearing to gather information on design of Recreation area at Newlins & Richmond Roads - 6:30 PM

Township Manager Rick Schnaedter explained that the Township is applying for a parks planning grant from the PA Department of Conservation and Natural Resources (DCNR) for the 53 acre Township owned parcel at the intersection of Newlins and Richmond Roads.  A hearing to solicit public input (what the community wants for recreation) is a part of the application. 

In 2003 the Township had a feasibility study done for both recreation and a public works garage.   Schnaedter showed a map of the area.  It shows power lines running through the parcel.  He noted that there are restrictions for what can and cannot be done near power lines.  Schnaedter pointed to the area towards the east side of the parcel that the 2003 feasibility study suggested for the public works garage. 

Schnaedter said, too, that the Township conducted two recreation surveys (the most recent was in 2006).  The grant will allow a consultant to visit the site, discuss recreation uses with the "various organizations, the public, the Board of Supervisors, the Rec Board and develop a plan" for the site that will be similar to the central park "that we are so proud of."  He then asked for audience suggestions.

Public Comments:

Chris Henry - Forks Township Athletic Association (FTAA) Baseball Commissioner - said that there is a definite need for baseball fields.  He said that they broke a record for sign-ups this year and that at this point they are using retention basins.  He said that at the lower age levels where they had five to six teams last year, they have eight this year and anticipate 10 teams next year.  He said too, that there is a need for more lacrosse fields.  If the Forks Elementary School expands, they will lose the use of two fields.  Henry said that they need four more fields with 60 ft. diamonds.

Ty Corallo - FTAA Softball Commissioner - said that there are a record number of teams on the fields this year and that, at the lower age levels (5-6 year olds and 7-8 year olds) they are trying to get 10 teams onto one field.  T-Ball is using Braden Park but there are no defined diamonds there, and no backstops, etc.  At yet another level there are 12 teams trying to get on three more fields.  He asked for two additional fields or that the fields at Braden be developed.  He said that there is increasing interest at the lower age levels and that the fields are so used that the teams cannot get practice time.  He added that the Community Park facilities are fantastic and that tournaments spread goodwill around the area - not to mention, bring in dollars to the Township.  Tonight the Community Park is packed.

Chris Henry said that there are 25-27 teams using five baseball fields.  The Winchester field and the 90 ft. diamond at Lafayette/Meco are being used.

Jeff Braido - said that he grew up in Forks Township and has seen the Township grow since he moved back four years ago.  He said that there is definitely a need for recreational space.  His own kids are getting involved in sports and more fields are needed.  Braido said that he lives on Crown Drive in Vista Estates.  His backyard up against the (Newlins/Richmond) Township land and he is "a little worried" about the location of the public works building - as drawn - near existing houses.  He suggested it be moved nearer to Newlins or nearer to Richmond.  He is concerned about the noise and traffic in and out of the building, especially early in the morning.  Braido said that he is in favor of as many athletic fields as possible to give kids as much opportunity as possible in their younger years. 

Chairman Howell asked how the fields might be multipurpose - what sports can share the same acreage?  He said that there is pressure on recreation land and at (what developers are paying) $80,000 an acre it is "out of site" for the Township to buy more property.  Corallo said that at the Community Park there are practice fields that straddle each other but the fields get over-used and because of the heavy use, the grass  cannot "get back up."  Corallo said too, that the FTAA is united in stating that the Township needs more types of fields.

Jim Wideman (D write-in candidate for Supervisor and former Planning Commission member) - said that he lives "next door" to the Township land and that he would prefer a more leisurely park with a pavilion, trees, and a walking path - something more recreational.  Wideman said that the Community Center/Park is almost all organized sports and that there is "a large senior community that would love to have a park - to take their families to..."  As to the public works garage, he suggested that there are alternative sites in the industrial areas more suited to trucks.

Howell asked (FTAA) about the recreation land as open dusk to dawn or is it envisioned with night lights?  The FTAA just wants a place for kids.  Supervisor Nicholas remarked that it's very expensive to operate the lights.  Supervisor Miller said that right now there are only two fields under lights.

Nicholas asked if the public works garage siting is allowed under the recreational grant application.  Schnaedter said that the area for the garage would not be included in the planning.  Nicholas added that she, too, thought there are other locations for the garage.

Howell said that the current DPW site is now too small and is poorly laid out.  Schnaedter offered that one of its disadvantages is its proximity to the Delaware River.  Zoning Officer Tim Weis said that the elevation change on the property is 50 or so feet and that public works vehicles are stored off-site.  DPW Director Mark Roberts said that they are stored in five different locations.

Supervisor Chuss said that the 2003 study recommended a detention basin on the (recreation) site.

Roberts said that seven to eight acres are needed for a new garage. 

Weis said that the grant application is to look at what is feasible for the site.  Miller offered that the best land is along Newlins Road and that because of the slope, the other parts would have to be terraced.  He said, too, that URDC designed the Community Park and it is one of the best community parks in the Lehigh Valley.

Howell asked if the grant would consider all of the Township's recreation land/needs.  Schnaedter answered that the grant is just for the development of this specific site.  He added, however, that the input about what is needed, for example at the Braden Park and at the five acres behind the Community Center, will help in planning, to "take some of the athletic burden off of this site."

Chuss said that he would like an overall recreation plan in place so that it could be incorporated by the consultant into what can be done at the Newlins/Richmond site.  And, he said that it would be nice to have the Comprehensive Plan (and the recreation plan) in place before the study is begun.

Schnaedter said that Towamensing got at $50,000 grant to develop a 43 acre park.  There is a 50% match.  The application deadline is April 22nd and it will be eight months until an answer is received.  After that, the process will take some time.  Howell said that there will be ample time for more public comment.

Nicholas said that a pool was number one on both Township recreation surveys and she thinks land should be set aside for one - even if the land is used as fields in the near term.  She also wants volley ball courts.

Supervisor Egolf said that at the Monday night Parks & Recreation Committee meeting, football, soccer, and lacrosse were represented.  He said that every outdoor sport is vying for the fields.

Howell asked that an inventory of all the detention ponds be taken to see which are suitable for other activities - "anything from a dog park to lacrosse."

Schnaedter thanked everyone for coming and the hearing was adjourned.