BoS Meeting Notes - 11/19/2009

Regular Meeting (agenda)

This was a pre-holiday meeting with only one agenda item. Supervisors should have ripped through the meeting rather efficiently. In fact, they did - with the exception of a one hour plus Executive Session to discuss litigation, personnel, and real estate issues.

The tentative 2010 budget was approved in a 4:0 vote. Supervisor Nicholas was absent. No tax increase is expected for 2010!

Approval of the October 29th special meeting minutes was once again tabled. A memorial statue was offered and accepted for the Community Center grounds. And, Supervisors learned that the owner of one private home on Newlins Road East is seeking a real estate tax re-assessment.

Public Comments (non-agenda) -

• Fritz Wiede, Forks resident, addressed the Board and reminded them that he was at the last BoS meeting and spoke about the "$3.5 million equipment shed." He asked if the Board had a chance to discuss the project since the last meeting. Chairman Howell said that there was discussion of the plans at a conceptual meeting (of the public works committee). Mr. Wiede said that he visited the "old equipment shed" and admitted that it is an outdated piece of equipment (from the outside - he did not go inside). He said that he's been a resident of the Township for 40 years and asked that the Board keep taxpayers in mind when it comes to paying $3.5 million. He added that he thought a price of $1 million would be enough and asked the BoS if a referendum has been considered so that the people can vote on this project. Howell explained that the Board did not feel a referendum to be necessary when the project originated. Howell suggested that any Board member who feels that there should be a referendum, advise Mr. Wiede. Mr. Wiede said that he will be back in January to ask the new Board members. He was told that they were both in the audience and he could discuss it with them in the lobby after the meeting. He chose to leave the meeting.

Supervisors' Remarks:

• Supervisor Miller introduced Mr. Michael Kadjeski of Mechanicsburg, PA. He is the son of the late Robert Kadjeski, a long time figure in Fork Township athletics and a former Community Center employee. Mr. Kadjeski asked the Board's permission to erect a memorial statue on the grounds of the Community Center. He said that it will be financed entirely by the Kadjeski family and that site preparation work will be reimbursed to the Township. The memorial is a bronze statue of children playing on a log. Mr. Kadjeski said that he will personally guarantee maintenance and repair in the event of manufacturer's flaw or vandalism - for twenty years.

Of his dad, Mr. Kadjeski said that he was a 53 year resident of Forks and active in the 60s and 70s when there were only three sports for boys - football, basketball, and baseball. Now there is also lacrosse, soccer, wrestling, volleyball, etc. He was president of the Forks Township Athletic Association for a number of years. He was responsible for the first purchase of wrestling mats and now the wrestling program has its own building.

Mr. Kadjeski said that his father was very proud of the fact that the Community Center was more than just a place for kids in competitive sports. He and Miller coached at the Community Center and when Kadjeski retired from his job, Miller asked him to work there.

Howell said that he has seen the statue and that it is lovely and in very good taste. In fact, he said that it is the kind of statue that should be enjoyed in a 360 degree view. Howell said that the Board is honored to receive it and hoped that the family would revisit other areas of the park that may have a more appropriate site for it.

Miller offered that there is already a plaque and that Mrs. Kadjeski and her daughter looked at five different sites and wanted the statue located around the Community Center somewhere. Mr. Kadjeski said that the family did not want to be presumptuous but will certainly consider other spots for it.

The motion to accept the memorial statue was made by Miller and seconded by Egolf - subject to placement. The vote was 4:0.

• Supervisor Chuss mentioned the upcoming openings on the various Township boards. The Planning Commission will have three vacancies - Tamborrino, Rizzo, and Billings. The Zoning Hearing Board will have one vacancy - Pappas. The Recreation Board will have two seats open - Reiter and O'Neil. And, the Vacancy Board will have one opening - Holmgaard.

The Vacancy Board position was discussed. It has never been advertised and has traditionally been filled by a former Supervisor. Solicitor Kline said that the appointed person only acts if there is a vacancy on the BoS and that the person appointed need not be a former Supervisor. In further discussion, the Board learned that Mr. Holmgaard intends to move from Forks. His home is for sale.

Chuss made a motion that all vacancies be advertised, with all applications due by the end of December, and that all applicants be interviewed in January, and appointments made by January 31st. Miller seconded and the vote was 4:0.

• Supervisor Miller said that the Township currently has no policy regarding memorials in the park and he suggested that Township Manager Schnaedter look into it. There are several memorials in the park for Forks residents, including one for Colleen Supinski who was killed on 911 and one for Barry Bush, the FBI agent killed accidentally in the line of duty. Miller said that none of these came before the BoS but that there should be a policy that starts with the Township Manager or the Board.
• Supervisor Egolf said that he attended the ground breaking for the Crayola solar farm this morning. He added that the project was started last year and aborted and is now alive again. The solar panels are manufactured in Ohio. There were about 100 people at the ceremony and Egolf said that it was noteworthy for Forks as it will likely get worldwide notice. The solar array "will power a good part of the manufacturing operation when it is up and shining." Howell added that the 15 acre site is one of the highest in Forks and that the project is part of the stimulus program ($1.4 million) and will provide 23 jobs.

Treasurer's Report - Egolf detailed the debits (cash paid out) since the last Supervisors' meeting. The debits and transfers were approved with a 4:0 vote. The Township's current outstanding debt is $7,756,832.

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Howell - said that the committee met last week and discussed routine business plus the Borough of Emmaus' ordinance on animal population (specifically dogs and cats) within residential homes. According to Schnaedter, although it has worked out a system of appeals and inspections and passed an ordinance, Emmaus does not intend to enforce it. The Public Safety Committee therefore, recommends foregoing studying this any further as it does not want to approve a bill that will not be enforced. The bill would be too intrusive on homeowners. The next meeting is Tuesday, December 15th at 8 AM.
• Public Works - Supervisor Chuss - reported that the committee's November 10th meeting was cancelled due to an emergency. The committee was also in the middle of the engineering firm interviews. The field of applicants has been narrowed from 31 to seven and after the seven were interviewed, the field is now down to four. Final public interviews will be Monday and Tuesday evenings from 7-9 PM in the Municipal Building.

Chuss said, too, that Kimmel and Bogrette's preliminary sketch has been received and that it is an interesting design. Costs were discussed and they were encouraged to keep them down. The firm will come back with a more finalized sketch which will be opened up to full Board review and comments by the public.

Egolf offered a "funny" story. He said that several years ago, a Sullivan County community was looking to build a storage building. There were people on both sides - spend more vs. spend less. The community built the lesser of the two buildings. The 1996 heavy snows collapsed the building. Egolf offered that he thinks "you get what you pay for."

• Parks & Recreation - Supervisor Egolf - gave credit to Jim Farley, Finance Manager, who has taken time to look at the the things going on in the athletic association program. Lots of spreadsheets have been prepared and both the Recreation Board and the AA were invited to the last committee meeting. It was a good meeting but no one from the Recreation Board attended. Egolf said that he is hoping that wires were simply crossed and that sooner or later both organizations will be at the table at the same time. He said that he was optimistic after a budget workshop when both the AA and the Recreation Board attended.

Egolf also said that the wrestling commissioner would like to start a "mat club" for off season wrestling designed for young kids interested in wrestling. A recommendation from the Board is needed and he would like to say to Dan Martyak that as soon as the AA gets a proposal together the Board will consider it.

Lastly, the AA is putting a new system for volunteers in place. They are not getting as many as they would like and will assess parents when they sign their kids up for programs - volunteer or pay a fee.

• Community Relations - Supervisor Miller - said that Schnaedter is working on new additions to the newsletter. Miller said that his proposal will be presented at the next BoS meeting. Schnaedter offered that it is for the website and will be brought to the committee first.
• Finance and Administration - Supervisor Nicholas - Absent. The next meeting will be on December 9 at 5 PM.

Township Manager's Report - Schnaedter - reported that there was a recent meeting of the Northampton County Tax Collection District. Forks share is $1,456.55 which entitles it to 2.91% of the vote. The District meets once a month and he and Farley alternate attendance.

Howell asked how the 2.9% was arrived at and Farley said it was based on confirmed revenue from 2007. Howell noted that Forks appears to be the 6th or 7th largest community in the district. Farley offered that the data is on the Supervisors' shared drive and that he will continue to post information there as it becomes available.

Howell thought it amazing that Forks has higher receipts than the city of Easton. Schnaedter said that Easton is disputing the way it was calculated.

Schnaedter said that there have been a tremendous amount of responses for the Community Center Monitor positions. The application deadline is November 30th. Interviews will be held shortly after that.

Also, Schnaedter said that the schedule and names of the four engineering firms for the Monday and Tuesday interviews are in the Supervisor packets.

Engineer's Report - Fred Hay - absent

Solicitor's Report - Kline - said that the KMRD procedural challenge oral arguments were heard in the Commonwealth Court in Philadelphia last week. Those in attendance included Mr. & Mrs. Howell and Jim Wideman. It will be at least 90 days before a decision is rendered.

Kline said that the huge record of material for the substantive challenge has now been assembled and sent to the Northampton Court of Common Pleas.

In addition, Kline said that the Comprehensive Plan public hearing is set for Tuesday, December 1st at 7:00 PM. The BoS will be in a position to consider the plan at its December 3rd meeting and if there are no changes, the Board can adopt the Comprehensive Plan at that meeting.

Also at the December 3rd BoS meeting, the Planning Commission plans to make presentations of two ordinances that the PC has been working on for changes to the Zoning Ordinance and the SALDO (subdivision and land development ordinance). One is a solar ordinance and the other is a historic resource ordinance. The latter is likely to be controversial for all the people who have properties on the list. Kline said that he heard that there are over 200 properties named.

Howell asked if it will be a presentation only or if the Board is to act on the ordinances that night. Kline said that it is a presentation and although the historic resource ordinance is complete, the actual inventory list is not. There are three categories - 1, 2, and 3 - and each property must be assigned to one of them. The categories determine the restrictions that apply.

Once the Board has the ordinance and the historic resources inventory, it can decide if it wants to proceed with it at all and what the process will be. Kline suggested that although it is not necessary, the BoS may want to ask the PC to hold the first public hearing - after giving notice to all the property owners who may be affected.

And, finally, Kline said that there is another tax assessment appeal in progress. This one is for a single family home on Newlins Road East. It is likely to have only a minor effect on the budget.

UNFINISHED BUSINESS

Tentative Adoption of 2010 Budget – as per calendar (Jim Farley, Finance Manager) - Farley said that there were three budget work sessions since the beginning of October. This budget has come together in a fairly easy first and second pass. There is a modest surplus from 2009 and no tax increase is needed for 2010. The Township is able to meet all obligations and to fund some capital improvement projects.

Farley asked the Board to tentatively adopt the 2010 budget as it stands and to to authorize advertising it in the newspaper as well as making it available at the office and on the Township website for public review - for the mandatory 20 day period. This will make it available for adoption at the December 17th BoS meeting.

Howell asked that an executive summary (for the public) be prepared to accompany the budget. Schnaedter said that he would put together a letter like last year's cover letter. Per Schnaedter, the Township finances are in much better shape than last year. He said, "It's a credit to the Board, to the staff, and all the hard work they did."

Egolf made a motion for the tentative adoption of the 2010 Forks Township budget. Chuss seconded and it passed 4:0.

NEW BUSINESS

None

Executive Session - There was an Executive Session for a litigation matter, a personnel issue, and a real estate matter. The Supervisors-elect attended.

Two motions were made, one to increase the DPW Director's annual vacation time from 80 hours to 120 hours and to increase the Finance Manager's vacation time from 108 hours to 120 hours. The other motion was to give the Township Manager a $200 monthly vehicle allowance. Both motions passed with 4:0 votes.

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

BoS Meeting Notes - 7/16/09

Regular Meeting (agenda)

On this night, Forks Supervisors considered plans for an amphitheater, providing police protection to Stockertown, two Eagle Scout projects for Bushkill Creek, and learned that the new developer of the Crayola solar array is a subsidiary of UGI and PPL.  Supervisor Miller was absent. 

Please read Christopher Baxter (Morning Call) and Tony Nauroth (Express Times) for more on the new amphitheater proposal.

Please note that detailed notes of the meetings are being replaced for the summer vacation season with more general notes highlighting only the most important issues discussed and actions taken.  In some instances, guest note writers are providing the text.

Public Comments (non-agenda) - None

Supervisors' Remarks:

• Supervisor Chuss - reported on the Two River Council Of Governments’ recent meeting. The matters commented upon dealt with the September deadline to appoint a municipal (Forks) tax representative and an alternate to a regional EIT council on the consolidated tax collection process.
• Supervisor Nicholas - noted that she attended the Relay For Life at Metzgar Field and that Forks police officer Craig Marshall had once again donated his time to this annual event.  She said that he should be commended for this and noted if he did not donate his time, the event would have to hire an officer to be there.
• Supervisor Nicholas - introduced Boy Scouts Mark Sweeney, Troop 87, and Nicholas Carpinelli, Troop 29, both candidates for Eagle Scout designations. The scouts have separate projects that involve construction along the Bushkill Creek to aid fishing and other enhancements along the creek bank and parking area along Bushkill Dr.  They will work with Zoning Officer Tim Weis and Public Works Director Mark Roberts on their projects. Supervisor Howell pointed out that the Bushkill Conservancy has strict regulations concerning vegetation removal and installation along the creek and as well as restrictions on flood plain construction of trails and small creek side structures such as stairs and platforms. The Scouts must have their plans approved by the Bushkill Conservancy before starting work.

Treasurer's Report - Egolf detailed the debits (cash paid out) since the last Supervisors' meeting.  The debits and transfers were approved with a 4:0 vote.  The Township's current outstanding debt is $8,204,038. 

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Howell - said that the next meeting is scheduled for 7/21/09 at 8:00 AM.  Chief Dorney, FTPD, said that Stockertown has requested preliminary discussions with regard to contracting Forks police services for the Borough. That request will be considered at the upcoming (public) committee meeting.    
• Public Works - Supervisor Chuss - reported that the 7/14/09 meeting was canceled and that the next meeting is 8/11/09 at 7:30 AM.  Public Works Director Roberts reported that many bids from architects/engineers along with statements of qualifications have been received for the future construction of the new public works garage.
• Parks & Recreation - Supervisor Egolf - reported that the new Penn’s Ridge play lot has been installed and is being actively used by residents.  Bids for the construction of the basketball court will be considered later on the agenda.  The next meeting of the committee is 8/10/09 at 6 PM.
• Community Relations - Supervisor Miller - was not present and no report was available.  The next meeting is 8/10/09 at 5:00 PM.
• Finance and Administration - Supervisor Nicholas - reported that the next meeting is 8/12/09 at 5:00 PM.

Township Manager's Report - Schnaedter - absent.  No report.

Engineer's Report - Hay -  reported that the sewer line rehabilitation is ongoing and that there were six bidders for the tennis and basketball courts at the pre-bid meeting. 

Hay also advised the Board that PennDOT met with a landowner on Meco Road (northeast corner) about the proposed stop line location.  PennDOT will permit the property owner to construct a drive into their property from Sullivan Trail.

Egolf asked about the grading for the five acres behind the Community Center and Hay noted that seven bids were received today with the lowest at $24,900.

Solicitor's Report - Kline - reported that Crayola has submitted revised plans for its solar panel land development.  The new plans are basically the same as the original plans except that the small building that was to go on the concrete pad is no longer included.  Kline said that there is no need for this to go back before the PC and that as soon as the developer's agreement is signed, Crayola can begin the project.  The new developer is a subsidiary of UGI and PPL.

UNFINISHED BUSINESS

None

NEW BUSINESS

CMX Presentation (Bonnie Nicholas, Supervisor) - Timothy Edinger, CMX’s project manager, presented a proposal to the Board for design and engineering services that the company will provide to the township for the construction of a municipal amphitheater.  CMX is the company that designed the other municipal complex buildings. 

In addition to providing a design example of the structure, Mr. Edinger highlighted the steps that will take place such as: developing the final concept and design plans, preparation of all documents for the bidding process, structural and electrical designs, site grading and storm water plans with landscaping, and assistance with Planning Commission documentation toward the approval of the plan. 

CMX will work as directed by the township to develop the right design concept.  The Board, in comments and questions, preferred that CMX work with the Parks and Recreation Committee as it has scheduled public meetings which allow supervisors and the public to join in the discussions.

CMX estimated that if the process were to start shortly, all construction could be completed this year and the grounds around the site ready for use by late spring 2010.  Based upon the proposal, CMX will furnish these services for $49,900.00.  Supervisor Nicholas presented a motion to accept the proposal and upon the second of Supervisor Egolf, the motion was approved 4-0. 

Note:  The Parks & Recreation Committee meets on the second Monday of the month at 6:00 PM.

Adoption of a Premium only plan (Jim Farley, Finance Manager) - This item was tabled pending a review of additional information. 

Comprehensive Plan Update (Dean Turner, Planning Commission Chairman) - Planning Commission (PC) Chairman Dean Turner and Vice Chairman Vito Tamborrino addressed the Board regarding the status of the now final draft of the Comprehensive Plan.  Turner said that the expected printed copies of the plan for distribution to the the Lehigh Valley Planning Commission (LVPC), contiguous municipalities, and the Easton Area School District (EASD) have not yet been received from URDC's Charlie Schmehl.  Schmehl was also to provide the plan on disks for Supervisors' review.  The disks have not been received either.  All versions of the plans were due on July 6th, then on July 10th, and again on July 15th.  Chairman Howell will call URDC to attempt to expedite the process.

The soonest the BoS can act on the next step in the Comprehensive Plan process is at its August 6th meeting.  Supervisors will vote at that time on whether to request the PC to have yet another public meeting on the plan before sending it to the LVPC, contiguous municipalities, and the EASD for their respective reviews and comments, or to send it for review without yet another PC public meeting.  The last PC public meeting on the topic was July 9th.  It was an agenda item at the regular PC meeting. 

Chuss objected to sending the Comprehensive Plan final draft to the LVPC, the EASD, etc. without it on the agenda of yet another public meeting of the PC.  When asked by Turner what Chuss thought the PC did wrong, Chuss gave him a ten minute laundry list of his ideas about the ad hoc committee and the process.  Chuss' focal point was the moving of an advertised ad hoc meeting from the main meeting room to the Supervisors' room.  Tamborrino and Howell explained that there was a scheduling conflict for that evening and that the meeting room was occupied.  Signage was placed in the hall directing the public to the new meeting location.  (At least two members of the public found their way to that meeting without any difficulty - this writer was one of them.) Chuss could not be convinced.

Egolf made a motion to table this agenda item until August 6th when the BoS will decide whether to request another PC public meeting or to send the Comprehensive Plan to the LVPC, the EASD, and contiguous municipalities.  Nicholas seconded and the vote was 4:0.

Rt. 33 Interchange @ Tatamy Road (Erik Chuss, Supervisor) - Chuss suggested adding a line to the letter that was authorized at the July 2nd meeting.  Howell explained that the letter has already been sent and that it acknowledged all the municipalities likely to be impacted by the Chrin Route 33 interchange in Palmer.  Howell said that there will be an interchange status meeting in September.

Penn’s Ridge Basketball Court Bid Award (Fred Hay, Township Engineer) - Hay reported that five bids were opened on July 2, 2009.  Hay said that the construction will be the same as if for a full sized basketball court; it will just be smaller.  Kline reviewed the low bid of $49,600 from Hale Built (of Forks Township) and reported that the bid documents met all the criteria and were in order.  A motion to accept this bid was made by Egolf with a second by  Nicholas. 

Upon discussion, Chuss reiterated his original position that he does not support the construction of the basketball court at this location and that it will bring traffic, noise, and be a nuisance.  Chuss said, "I think this is a mistake."  [Also see Tony Nauroth (Express Times 3/8/09) for more of the original discussion.]

Nicholas said that the "little park" is constantly being used and that the Recreation Board and Athletic Association have suggested adding a sand volley ball court to the Penn's Ridge park (as well as to other parks).  Nicholas offered that the majority shouldn't be punished for the actions of a few.  Chuss added that he is in favor of basketball courts, "just not there."

The vote to accept Hale Built's bid was 3:1 with Chuss casting the nay vote.

Executive Session - There was an executive session for a litigation matter and for a personnel issue.  No action was taken and the meeting was adjourned.

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

BoS Meeting Notes - 4/16/2009

Regular Meeting (agenda)

Public Comments (non-agenda)  -

Fernando Cabrera of Cara Court, who appeared at the 4/2/09 BoS meeting to request that the Township create an ordinance regarding abandoned vehicles (and vehicles in disrepair) on private property, said that he brought some examples of PA regulations (for the Board) that he thought might be used verbatim.  He said that he looked ordinances in Northampton and Bucks Counties, among others.  Mr. Cabrera also asked the Board about his request at the last meeting for east/west stop signs on Meco Road at the Thomas/Jamie intersection.  Howell said that it, as well as two other stop sign requests, will be discussed at the next Public Safety Committee meeting (April 21st at 8 AM).

Supervisor Comments

• Supervisor Howell - said that the Township has been contacted by Megan McBride of the Easton Main Street Initiative and Manager of the Easton Farmers' Market to ask if Forks is interested in participating in the Farmers' Market Trolley.  It will be circulating transportation for Forks residents who are interested in going to the Easton Farmers' Market during the season (all summer and into the fall) and is being underwritten by a grant.  Easton Coach Company is providing the trolley.  Ms. McBride has asked to use the Municipal parking lot as a staging area and has already introduced the program to most of the homeowners' associations.  Howell said that there has been overwhelming interest at the over 55 communities.  It will mean free transportation downtown and will run every half hour or so.  Township Manager Schnaedter said that he spoke with Ms. McBride late this afternoon and she intends to begin the trolley program on June 6th - in time for the Strawberry Festival.  Supervisor Nicholas asked that an announcement be put on the Township website when the details are ready.

(Note-update:  An Express Times April 28, 2009 article reports that the trolley rides will cost $1 round trip.)

Treasurer's Report - Egolf detailed the debits (cash paid out) since the last Supervisors' meeting.  The debits and transfers were approved with a 5:0 vote.  The Township's current outstanding debt is $8,346,476. 

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Howell - said that the committee's next meeting will be on the third Tuesday (April 21st) at 8 AM.  He said that he has spoken with Barry Albertson of Suburban EMS regarding the recent Express Times article about the Faith Lutheran Church purchase of the former Forks EMS building.  All of the Forks EMS outstanding balances to the Township have been paid.  Negotiations are pending regarding Suburban's rental of the building (from the church).  Howell said that the location has always been an EMS location and is centrally located to serve the Township.  The lease will be for one year and will be automatically renewable.  Faith Lutheran has future plans for the building and does not want to be tied down in excess of a year nor does Suburban as it wants to find a permanent location of its own in the Township.  Mr. Albertson will attend the Public Safety meeting.
  • Police Chief Dorney announced that the department received (today) six new audio/video units for the police cars.  Two have already been installed.  Their value totals $48,000 and they were provided from a Federal grant - and the "hard work of Congressman Dent's office."  Both Nicholas and Howell congratulated Chief Dorney.
• Public Works - Supervisor Chuss - reported that the committee met on Tuesday and "covered a lot of ground."  There are four 5-year plans in development - parks/recreation, facilities, sewer, and road maintenance.  The committee also discussed:
  • The "Dewalt upgrade" (the five acre tract behind the Community Center).  It was discussed (by the committee) because of a comment to the previously distributed versions of the plans. 
  • The five year plan presentations will be done by DPW Director Mark Roberts at a 6:30 workshop before the May 21st BoS meeting.  It will take 45 minutes.  The plans should be in the hands of the Supervisors by their next meeting.  
  • The proposed public works building was discussed as well.  Roberts said that currently the Township is using five different locations across the Township for vehicle storage.  The current garage on Frost Hollow has environmental, storage, and safety issues.  Roberts said that at his old job (in New Britain Township), there is now a new garage with 16 bays.  "It is a very good working facility."  Roberts was able to obtain copies of those plans.  Chuss added that the committee will further discuss financing for the public works garage at its May meeting (May 12 at 7:30 AM).  Schnaedter said that the committee has looked at two other public works facilities and has taken the "positives" from them, made modifications and now has something they feel is feasible and "certainly financially reasonable."
  • Permissions are needed for the Lieb Road connection.  Nicholas said that she thought there were major drainage issues there.  Roberts noted that that is what they are addressing and that an easement will be needed to Bushkill Drive.
  • The Sullivan/Newlins culvert "doesn't look like it will happen this year."  A design as well as easements from Lafayette College are needed.
  • The curbing on Meadow Lane (ref. BoS Meeting note - 3/19/09) will be expensive to replace, is the responsibility of the landowner, and at this time is still being investigated.

Jim Wideman (resident and write-in candidate for Supervisor) asked if the five year plans will be on the Township website for the public to see.  Chuss said he didn't know but that the plans are available for public review.  Howell said that the Community Relations Committee is responsible for the website and they will discuss it.  The website upgrade has just started.

• Parks & Recreation - Supervisor Egolf - said that at the Monday meeting, every outdoor sport commissioner appeared "to talk about our need for fields."  He said that the Township is experiencing "gratification with our kids" and that the Township has a fantastic athletic program for both indoor and outdoor sports.  Egolf extended thanks to all the teams, coaches, commissioners, and Don Miller for keeping the sports programs going.  He said, too, that "Mark Roberts and his crew" do a great job cooperating with all the commissioners and keeping the fields in shape. 
  • Nicholas spoke to the Community Park amphitheater project.  She said that the committee looked at a prefab amphitheater in Catasauqua and also one done by the Municipal Complex architect in 2007.  She said that one of the concerns was that a wooden structure would not match the other buildings in the complex.  She called CMX, and asked architect Jerry DeFelice to do a simplified plan - as opposed to the elaborate sketches they originally produced. 
  • Nicholas asked the Board to agree to her meeting with the architect at 4 PM on Wednesday.  She then asked Kline if they had to go out for bids to have plans drawn.   Kline said that bids are not necessary for professional services.  Nicholas said that because it is not an advertised public meeting, only one other Supervisor can be present. 
  • She is planning to work with the architect to develop a simplified plan for a structure with good sound quality that will use brick and be less expensive.  She did speak with Catasauqua officials about what is good and bad about their bandshell.  Miller and Schnaedter will be attend the meeting.  Howell offered that he is available should Miller not be able to attend.
• Community Relations - Supervisor Miller - reported that the committee's topic was the quarterly newsletter.  The first draft has been given to the Supervisors and Miller asked that they get back to Schnaedter with their comments.  Howell said that he finds the full page ad by Easton Hospital to be significant.  He is glad they are back (with an ad).
• Finance and Administration - Supervisor Nicholas - said that the committee met on April 8th and the budget for March is on track.  She said that Finance Manager Farley put a three year revenue plan together and it will be discussed at the committee's May (13th at 5 PM) meeting.  She asked that Supervisors email comments to her (and/or attend the May meeting).  Nicholas said that it will help with the upcoming 2010 budget.  Other topics covered include:
  • The archiving of documents - It is still in progress.  Farley has finished going through the boxes stored in the Community Center and is now tackling the boxes stored in the Municipal Building.  Farley will contact the EASD (Easton Area School District) to get their plans for the tax boxes it has stored there as there is no space for them.
  • Going paperless - The committee will discuss Chuss' issues (about access from other than Township owned computers) with the IT consultant.  They talked about emailing his packet to him if he is out of town.  Chuss offered that if they need help with this, this is what he does for a living and if he doesn't know the answer, there are dozens of people he can call on his cell phone, who will know.
  • The committee discussed a cost saving program but it must be discussed further because of Federal regulations regarding the use of taxpayer money for employee incentive programs.
  • The Waste Management trash collection contract will require an increase to residents' rates.  Nicholas asked to schedule a public workshop/meeting on July 16th to explain the rate increase.  She said that the committee would like to include a notice (of the meeting) with the June utility billing.  Nicholas said that the constant rate over the current five year contract was calculated from an average of the five year rates and that the increase in population was not considered (in the figures).  The committee will bring it to the BoS in May when the figures are known.   The workshop/meeting date will be confirmed at a May BoS meeting after the figures have been presented to the Supervisors and will be posted on the Township website.
  • The Stockertown fire protection contract for the Forks Fire Department was discussed.  It is due to expire in April 2010 and the committee does not want to "blind side" Stockertown. If the rate is going to increase, she would like to let Stockertown know so that it can include the new amount in its budget.  The committee will discuss the call volume at its May 13th meeting.  It will be an agenda item.  They will use Fire Chief Bryan Weis' detailed fire call report - making the new rate determination based on facts and not just on a guess.  Nicholas said that it will take a while to figure this out and added that she doesn't think that Forks residents should be paying for Stockertown's fire calls.  She thinks Stockertown should pay for its own fire calls.  Nicholas also said that she would like to invite the Public Safety Committee and the Borough of Stockertown to a meeting as well. 

Sandy Hanks (resident and candidate for Elected Auditor) asked about the increased number of residents and the refuse billing.  She wondered why their payments do not cover the difference.  Farley said that the new contract is not yet in place but that Waste Management has offered to keep the current rate for one additional year.  The current contract was for five years with different rates (per resident) for each year.  The rate charged to residents was an average of the five years.  The renewal will be at the fifth year rate - higher than the average that residents are paying now.  In the first two years of the current contract, the Township collected more than it had to pay, in the third year it was the same, and in the last two years it was short - but in the end, ideally (given no increase in residents) it would all work out.  The new residents are paying the year three rate - less than what is being paid by the Township to Waste Management on their behalf.

Township Manager's Report - Schnaedter - verified that he has received only one application for the Planning Commission (PC) opening.  The interview has been set for 7 PM on May 7th (in a workshop) prior to the 7:30 PM BoS meeting.  The (PC) appointment will be an agenda item at the meeting.

Engineer's Report - Hay - not present

Solicitor's Report - Kline - reported that last September the BoS granted conditional approval for Crayola's 15 acre solar panel land development.  Crayola was in a great rush to get the project done by the end of the year (2008 - to take advantage of Federal energy tax credits.)  Since then the credits were extended and Fotowatio (USA) has "fallen off the face of the earth... apparently they lost their power..."  Someone contacted Klein on behalf of Crayola and they will be working with a new company to "resurrect their plan."

UNFINISHED BUSINESS

Ordinance 312 – Vacation of portion of Glover Road (Karl Kline, Solicitor) - Kline explained that as a result of the plan for Fort James 3, Glover Road was realigned to intersect with the new Braden Boulevard and a portion of Glover Road - a Township road - is no longer needed.  Ordinance 312 vacates that no- longer-needed portion and gives the land to the adjacent property owners (to the middle of the former road bed) - John and Donald Ackerman get half and JG Petrucci gets half.  The ordinance passed in a 5:0 vote.

NEW BUSINESS

Police CALEA Accreditation (Greg Dorney, Police Chief) -  Chief Dorney explained that CALEA stands for Coalition of Accredited Law Enforcement Agencies and is a national organization.  An overview of the program was in the Supervisors packets for the April 2nd meeting - along with a letter from January 25th to the Township Manager with a detailed overview of the program, a March 23rd memo from Dorney to the officers titled "Why Accreditation Is Important To Me," and a call service report (grouped by codes) for the years 1999-2008.  Police CALEA accreditation was a topic at the January goal setting meeting.

Henning Holmgaard (former Supervisor, Forks' liaison to the EAJSA, and current candidate for Supervisor) offered a definition of what accreditation is:  A police department goes through a series of tests given by their peers to see that their performance standards are up to the standards of the level being applied for. (Forks PD achieved State accreditation in 2005 and was re-accredited in early December 2008.) Holmgaard said that Dorney is now part of the State accreditation team.  Dorney offered that Detective/Accreditation Manager James F. Rowden is a member as well.

Dorney said that there are currently only six CALEA accredited law enforcement agencies in PA - out of 1200 plus departments.

Dorney said that accreditation is the implementation of professional standards based on best practices.  The standards for CALEA are developed by nationally, and in some cases, internationally recognized police practitioners.   There are 438 standards and under each there are sub-sections with a lot more standards.

Police development will be how the standards are implemented within the department.  The department must then meet the adopted standards and maintain them on a day-to-day basis.  It takes three years (and random audits) and at the end, a team of outside professionals comes in for a week and goes through "doors and drawers" and decides if the standards are being met.

Dorney said that it is essentially a risk management program that looks at crucial high risk activities that have the potential, if not done properly, to end up in costly litigation for the municipality.  He offered that he believes in it greatly.

The initial cost for the program is $1,570 (based on the number of authorized individuals in the department - currently 24).  Dorney said that he would like to use the existing training fund.  In year two the cost will be $207 for approximately $1,800 total.  Dorney is looking at a five year timeline and expects to be fully CALEA accredited in July of 2014.

Dorney reviewed the service report that was in the Supervisors's packets.  In 1999, the department responded to 3,428 calls.  Last year there were 7,656 calls for service - no homicides.  In 2007 the department handled its first homicide in a long time.  "It was handled from start to finish by our agency and resulted in one of the fastest convictions in Northampton County history on a murder charge."  Dorney added that they see just about everything (in calls) and that it is important that the department set high standards for itself.

Howell thanked Chief Dorney for his well done presentation and asked for a motion.  It was offered by Chuss and seconded by Nicholas. 

In discussion, Egolf asked how the department officers view the program - because "without a buy-in, things fail."  Dorney said that they all back it.  Egolf offered that it is very good that this is not "from the top down type of initiative" and congratulated Dorney.

Lilly Gioia (resident and write-in candidate for Supervisor) asked if the CALEA program standards cover domestic situations, particularly child abuse.  She said that when the the economy in a downturn, domestic abuse cases rise.  Dorney said that it is covered currently by State law and is in the State accreditation program.  He added that she is right, domestic issues have risen.

The vote was 5:0 to approve Forks Township Police Department's move toward national accreditation.

Request for acceptance of the Community Center roof repair (Mark Roberts, DPW Director) - Roberts explained that the Community Center roof leak repair bids were opened on April 13th.  Three bids were received however, Alfero & Company's low bid of $15,288 did not have the required "statement of bid qualifications" attached.  Robinson Roofing Services was the next low bid at $15,853 and the third bid was from Alan Kunsman Roofing at $24,750.  In a 5:0 vote, the Supervisors accepted the Robinson Roofing bid.

Request for acceptance of the Remediation of the Police Dept. ductwork (Mark Roberts, DPW Director) - Tabled because of questions that need to be researched.

Purchase of World Trail Fitness Package (Rick Schnaedter, Township Manager) - Schnaedter said that last year, the outdoor fitness trail in the Community Park was removed because it was in disrepair.  The Recreation Board's recommended replacement equipment did not meet the PA COSTARS program.  However, comparable equipment was found from Playworld Systems, a State approved COSTARS vendor (no bids needed).  It is currently "on sale" and a little less expensive than the original choice.  The Recreation Board is amenable to the substitution.  The not-to-exceed amount of $8,099 will come from the Parks & Recreation fees (a fund from money paid by developers for that purpose).  Howell said that $9,000 was set aside last year.  The purchase of the "Trail World package 1" was approved in a 5:0 vote.

Review of Public Works (5) year Plan (Erik Chuss, Supervisor) - Chuss said that the BoS has the Recreation and the Facilities Plans.  The remaining two plans will be in the next meeting packets.  They will be reviewed at the Public Works Committee meeting in May and will be presented to the Board by Mark Roberts at a May 21st public workshop at 6:30 PM before the regular BoS meeting.

Nicholas asked that the names of employees in the Facilities Plan be removed and replaced with their position titles.  All the plans will be changed to show titles instead of names.

Executive Session - The session was requested by Nicholas.  The purpose was to discuss a real estate matter.  No action was taken and the meeting was adjourned.

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

BoS Meeting Notes - 9/4/2008

Regular Meeting (agenda)

This night's meeting was filled with a variety of topics - from Forks EMS, the Forks Elementary School's new playground equipment, to Crayola's solar park.  For more on the EMS discussion please read Tony Nauroth (Express Times) and Tom De Martini (Morning Call) and, this editorial from Sunday's Express Times.

For more on the Crayola solar project see Tony Nauroth's Express Times article.

The minutes from the August 21st meeting were not approved.  Approval was tabled in a 4:0 vote (Nicholas abstained because she was not at the August 21st meeting) following a motion to table by Egolf who said that the minutes were "not complete."  The recording secretary was not present at the August 21st meeting and minutes were written from the meeting recording.  Each Supervisor is to email comments/corrections to Schnaedter. 

Public Comments (non-agenda)

• Michael Goffredo - Sullivan Trail Business Park - was asked by Supervisor Howell to hold his comments until the Solicitor's Report.
• Rob Leiser - Leiser's Rental Barn on Sullivan Trail - discussed the traffic light at Meco and Sullivan Trail.  He began by stating (of the BoS) that the "faces have changed but the anti-business rhetoric remains the same."  He said that the project has been going on for three years and that only now is he being consulted regarding the entrance to his business.  He said that (Township Engineer) Hay brought him a release to sign and if he had signed it, his Sullivan Trail entrance would be closed and the BoS would dictate that the new entrance be from Meco Road behind his barn and against a residential line.  To put it there, he said, would require removing "a storage building, nine mature trees, a 100 year old stone corral, and adding almost 6000 feet of pavement..."  In addition Mr. Leiser said that it would damage his business.  He offered that the new entrance should be right behind his building. 

Mr. Leiser said that the light is needed and that it is an important, and relatively safe, intersection - although "sooner or later, somebody's going to be killed there."  He is the "first responder." 

He said that the reason his signature is needed to move the project forward is "to protect guys like me, from guys like you."  He concluded by stating the plan is not good for him and that as far as he is concerned, the project is dead.  He said that he is not "signing off."

• Sandy Hanks - resident - asked if there is a Township ordinance regarding the placement of realtors' signs on corners.  Ms. Hanks said that they are often within the sight triangle.  Chief Dorney said that he would look into it.  Also, Ms. Hanks said that parents dropping their children off at school bus stops park right on the corners.  In particular, it's a problem at Meadow Lane and Ramblewood, and at Meadow Lane and Treeline.  Chief Dorney said that the Police Department (PD) has already spoken to parents at those bus stops and has also referred the problem to the school district.  The department will follow up on it.

Supervisor Remarks: Howell asked that Township Engineer Fred Hay address Mr. Leiser's remarks in his Engineer's Report.  Howell added that both the Meco light and his business are very important to the community.

Treasurer's Report -  Egolf detailed the debits (cash paid out) since the last Supervisors' meeting. The debits and transfers were approved with a 5:0 vote.  The Township's current outstanding debt is $7,804,374.

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Chuss - reported that the committee met on Tuesday and:
  • The PD accreditation effort is underway and is ahead of schedule.
  • The PD has ordered additional anti-speeding signs.  Chief Dorney said that the additional are replacements and some will go to people with pending applications (for signs).  Residents who want a sign should contact the PD.
  • The emergency services tower foundation design is expected Monday and will go out for bids.  The building has been delivered and is on site.
  • Suburban EMS (SEMS) was represented at the meeting.  (Aside:  SEMS sent a truck to New Orleans to help with hurricane Gustav.)  Forks EMS (FEMS) was not at the meeting.
    • SEMS has not received payment from FEMS.
    • Forks has not received payment of outstanding taxes from FEMS.
    • The letter sent by FEMS to the Township and dated September 2nd did not include the requested financial statements nor a new business plan.  Instead it stated that the April 2007 business plan is still in effect.  The letter also blamed the Board of Supervisors for FEMS current situation. 
      • Howell said that in reading the letter, he sees that FEMS has closed the door on the subject of financial reports.  He said that FEMS financial condition is not in any way due to the Board of Supervisors.  As of May 31, 2008, FEMS had current liabilities of $183,000 and long term debt of $274,000 - for a total of $457,000.  Howell said that the $20,000 (budgeted in 2007), if it is ever distributed, will be used to pay the $14,000 still owed by FEMS to SEMS and that he was very disappointed with this letter. 
      • Chuss added that there has been no communication with FEMS, aside from a brief meeting between the Township Manager and William Keifer (President of FEMS) regarding the debt or  billing arrangements.  Chuss was concerned enough to ask Solicitor Kline to look into any PA ordinance requiring communication between medical services and municipalities and if there is one, FEMS may not be in compliance.  "They have isolated themselves and there's no room for discussion whatsoever."
• Public Works - Supervisor Miller - noted that the committee had had not met since the last BoS meeting.  The next meeting is scheduled for Tuesday, September 9th at 7:30 AM.
• Parks & Recreation - Supervisor Howell - reported that the committee met last week.  The replacement carousel and outdoor fitness equipment decisions should come from the Recreation Board within the next week and then orders will be placed.  Purchases of both items were already approved by the BoS. 

In regard to the "neighborhood parks," Howell said that the committee is still gathering information as to the placement of the Penn's Ridge basketball court and exploring the cost of the Township installing it versus having an outside contractor do it.  The playground equipment selection (for future approval) for the parks will be done shortly.  Miller is working on the placement of the restrooms at Braden and Meco/Lafayette parks - the type and quality will be considered by the BoS before funds are appropriated.

Barry Albertson of Suburban EMS (SEMS) asked for a list of Township residents' addresses so that subscription letters can be mailed within the next month or two.  A SEMS ALS (advanced life support) subscription will be $47.  Albertson said that the SEMS subscription will cover BLS (basic life support) calls if Forks EMS' (FEMS) truck is busy.  Residents (with SEMS subscriptions) will not be charged extra for SEMS provided BLS services.  Howell said that SEMS will be given the same mailing data that FEMS gets and that Albertson should let Schnaedter know the preferred format. 

Howell thanked Albertson and SEMS on behalf of the BoS for sending a truck to help with hurricane relief efforts.  The SEMS truck is coming back on September 10th. 

Chuss asked about the status of the Recreation Board's five year plan.  Howell said that he noticed that the EASD Business Manager - who is on the Recreation Board's five year plan committee - Jeff Bader (Express Times), has accepted a new position in Harrisburg.  Howell said he's spoken with Carl Scerbo, Recreation Board chairman, and asked for the plan within the next two weeks.  He said that if the five year plan is further delayed, the "Rec Committee, the Township Manager, and Director of Parks and Recreation" will do it.

Chuss said that he is "very concerned" about spending significant recreation funds (on tot lots - neighborhood parks) without an overall plan in place.  He said that that would not be "fiscally responsible."  Howell reminded him that the Recreation Board approved the parks plans and that the parks will not only be part of the five year plan but part of the Comprehensive Plan.

• Community Relations - Supervisor Nicholas - reported that the committee will meet on Monday (September 8th) at 6 PM.  She said too, that the fall edition of the Forks Quarterly should arrive in mailboxes shortly.  Since it is late again, a new vendor for next year will be a topic of discussion at the meeting.  Nicholas reminded everyone that Forks Days are September 20th and 21st and "it should be fun."   
• Finance and Administration - Supervisor Egolf - said that the committee will meet on Wednesday, September 10th at 5 PM.  They will begin work on preparing the 2009 budget. 

Chuss announced that on Sunday, weather permitting, the EAA is having its annual fly-in at Braden Air Park.  The Kiwanis will have its breakfast fundraiser (at the airport) from 7:30-11 AM.  Visitors are to use the the Uhler Road (back) entrance for parking.  Nicholas asked that the Kiwanis breakfast be added to the Township website.

Township Manager's Report - Schnaedter said that his report was in the Supervisors packets.  He had nothing to add to what they were given.  Howell asked about the meeting with Keifer and whether Keifer indicated that he would be providing any documents.  Schnaedter said that he met with him before the September 2nd deadline and that Keifer said that he would have a response to the Board's request. 

Engineer's Report - Hay - said that the form that Mr. Leiser was asked to sign was an indemnification agreement for PennDOT and that he would not be signing away any rights.  It is to release PennDOT from liability.  Hay went on to say that PennDOT can not make one vacate a driveway. 

Howell told Mr. Leiser that there has never been any action by the Board (or any executive session discussion) to close his driveway.  Mr. Leiser said that the plans he has from PennDOT show his current Sullivan Trail entrance closed.  He added that PennDOT told him that it does not want to go ahead with the (Meco intersection light) project unless his Sullivan Trail entrance is closed and he will not sign off on the project if they move his driveway.  Hay said that the traffic signal plan shows the Sullivan Trail driveway as open. 

Howell said that he is "rather shocked" and asked what the Township can do?  He told Mr. Leiser that it is not the intent of the Board to deny his Sullivan Trail driveway.  It was decided that Hay would bring the plans to the Municipal Building and call Mr. Leiser to view them.    Howell said that he would like to be there.  Mr. Leiser noted that it must be clear to him "and right now it is not very clear."  Howell said that other than the maps and the Board's intention, he doesn't know what other assurances the Board can give.  Howell added that it is a very important project. 

Mr. Leiser said that his contact at PennDOT does not return phone calls or answer his emails.  He thinks that she has "just soured of the whole project herself."  He said that she said his driveway has to be moved and that she agrees (with him) that it would be better located behind his building.  Mr. Leiser added that that is not something the Township would allow. 

As to the emergency services tower foundation, Mr. Hay said that the designs are due Monday and that bid packages will be sent out but the bids will not be back in two weeks.  Hay expects them to be between $10,000 - $15,000.  In the interest of time, he asked the Board to award the bid administratively, that is to let him pick the lowest bidder (who fits the parameters of the bid package) and give them the contract.  This will save at least a week.  The BoS voted 5:0 to do that providing Solicitor Kline reviews the bid bond and says that everything is in order.  The BoS will ratify the bid award at its October 2nd meeting.  Nicholas asked that the bid be emailed to her.  It will be sent via email to the entire Board.  

Solicitor's Report - Kline - reported on the progress of Sullivan Trail Business Park and the municipal improvements.  He reminded the Board that on July 17th, a resolution was adopted giving the developer (Michael Goffredo) until Labor Day to complete the punch list of municipal site improvements.  Among other things, the list includes televising the sanitary sewer, stormwater work, paving Braden Boulevard (to Merchants National Bank), and repairs to the two driveway crossings at Scott's Collision Center.  There was no work done on the site between July 17th and August 24th.

Kline said that on August 25th Lehigh Valley Site Contractors was mobilized and the detention pond work was completed satisfactorily on September 2nd, the day after Labor Day.  Hay was informed that the contractor was then pulled off the job.  No other work was completed. 

Nicholas Noel, attorney for Goffredo, called Kline this afternoon and told him that Pan Contracting (of Forks) will begin work on at least some of the remaining punch list items, but because of their "busy construction schedule" cannot start until September 9th.  Kline said he told Noel what his recommendation to the Board would be.

Kline (and Hay) recommended to the Board that bid specs be prepared and legal notices be drawn up with the "intent to move forward with the awarding of bids" - to get the work completed this year.  Kline added that if Goffredo completes the work, then "fine so much the better.  The Township is getting what it really wanted in the first place."

Michael Goffredo took exception to Kline's description of the events.  He said that Kline's "characterization was far from accurate."  Goffredo said that the punch list is complete with the exception of Braden paving, the re-paving of two driveways, and some minor patch up work, including the alignment of one six foot section of curbing.  He said that he has photos of every punch list item that is completed - but did not have them with him.

Of the detention basin, Goffredo said that the contractor came back to "modify" it - only after extensive negotiations.  Of the paving, Goffredo said that the price of asphalt was at an all time high in July and August 2008 and that paving would have cost only $22,000 in 2006 when he wanted to do it - but was prevented by the Township.  He added that the figure is "in the record... or will be it it need to."

Goffredo said that he wanted again to pave in September 2007 and was again told no because of the imminent Weis Market construction and expected damage to the roadway.  Goffredo said that if the road was paved and the paving was damaged by Weis or Warren Hospital construction, that it would be Weis' and/or Warren Hospital's responsibility to repair the road. 

Goffredo gave copies of the 2002 developers agreement to both Howell and Kline and asked if there was anything in the document that gave the Township the right to control when he could and could not pave?  Instead, he said, the Board chose to say he was in default.  He added that the bottom line is that he was never allowed to complete the work.  He said that he is going to get the paving done and it should be completed next week or at least before the Township can get bid packages prepared, advertised, bids received, and contracts awarded.  It only took two men 1-1/2 days (12 hours) to complete the punch list work that was done.  "It was so minor," Goffredo said.

Kline said that he didn't want "to fan the flames" but the project was started in 2002.  He doesn't know what happened in 2003, 2004, 2005, 2006, 2007, or 2008 - except a lot of meetings to try to get the developer to complete the municipal improvements.  The detention pond improvements were done in a week.  Putting the wearing course on the roads in the entire development, makes no sense since Weis Market, the daycare center, and the office building are yet to be built.  Merchants National Bank however, is open and cars are hitting the raised manhole covers.  Kline added that if Goffredo wants to put the wearing course on all the roads, the Township will not stop it.  There is an 18 month maintenance agreement during which the developer is responsible for repairs. 

Nicholas motioned to proceed with the preparation of bid specs for the open punch list items.  The vote was unanimous. 

Chuss asked about the status of Weis Market and Kline said that Weis is moving forward with getting approvals from outside agencies - PennDOT for the intersection improvements and rights of way from the airport, Wachovia and possibly the owner of the lot on the northeast corner.

UNFINISHED BUSINESS

Forks Elementary PTA - Playground Structure (Linda Hill) - Ms. Hill, representing the Forks Elementary School PTA, said that she spearheaded the large community wide program to underwrite the new playground equipment for Forks.  She thanked both the Township for its $10,000 donation and the Forks Athletic Association for its donation.

Ms. Hill said that the old equipment was 20 years old and made of CCA (Chromated Copper Arsenate) treated wood and that the "good news" is that the school nurse no longer has to pull out kids' splinters.  The EASD graded the site and removed the old equipment.  The supplier sent two crews of 12 people and put up the new equipment in two days. 

Before selecting the play equipment for phase 2, teachers will be asked what the kids like best - what they stand in line to use.  The playground committee will then decide whether to add duplicates of the more popular equipment to the phase 2 purchase.  Fundraising efforts are ongoing for phase 2.

The playground dedication ceremony is planned for September 29th at 6 PM and Ms. Hill extended an invitation to the Board from the playground committee to be honored guests at the ceremony. 

Throughout, Ms Hill showed photographs of the old and the new.  Howell expressed his thanks to Ms. Hill and asked when the general public can use the playground.  Ms. Hill said that the playground is open to the public any time that school is not in session (4 PM until dark), including weekends and holidays.

NEW BUSINESS

Compensation for Real Estate Tax Collector for the year 2010 (Rick Schnaedter, Township Manager) - Ms. Vale asked the BoS to raise the rate of compensation for the elected Forks Township Tax Collector to between $35,000 and $45,000 beginning in 2010.  Her term expires at the end of 2009 and the rates can only be changed effective the next four year term.  She presented earnings data of elected tax collectors in neighboring communities and listed some of the duties performed in addition to the collection of real estate taxes.  Her research shows that the Palmer collector earns $89,302 (from both RE and LST collections), the Bushkill collector is paid $26,000, and the East Allen collector gets $17,700.  In contrast, she is paid $15,000 by Forks Township.  Ms. Vail said that she mailed approximately 7,000 bills and collected in excess of $2,000,000.  Miller asked if that was her total compensation and she replied that she also earned $9,000 for the preparation of "certs" and that money is not paid by the Township but by the companies requesting the certs.  No action was taken by the Board. 

2009 Minimum Municipal Obligation (MMO) for Forks Township Pension Plan (Jim Farley, Finance Manager) - Farley said that the Township must submit its municipal obligation for pensions to the State at this time every year and that the forms listing salaries and wages (estimated to year end) must be submitted by the end of the month.  The State calculations are completed and total $267,028.  Farley offered that a considerable portion is refunded by the State.  Howell asked what might lower the amount owed and Farley replied that changes in staff do that.  The BoS must acknowledge and approve the figures before submission.  The motion to move forward was made by Nicholas, seconded by Miller, and approved unanimously.

Approval of the 2009 Budget Calendar (Jim Farley, Finance Manager) - Farley explained that he prepared a budget calendar similar to the ones used in previous years and that although it is tentative, he believes it gives enough time to prepare a "good, healthy budget."  Several of the meetings will be held at 6:30 PM prior to BoS meetings.  The calendar was approved with a unanimous vote.

Request to re-bid/CCTV Municipal Complex CCTV System (Rick Schnaedter, Township Manager) - Schnaedter explained that the single bid received (from Scott Communications) was incomplete.  It was missing a bid bond, a reference list, and was more than anticipated.  Schnaedter said that this time potential bidders will be invited to a pre-bid meeting.  Kline said that the BoS must formally reject the bid (from Scott Communications) and notify the bidder.  The vote to re-bid and notify the existing bidder was 5:0.  Schnaedter said that it will be advertised in the papers and posted on the Township website.

Crayola Land Development/Fotowatio USA, Inc/Preliminary/Final Approval Request (Keystone Consulting Engineer) - Fotowatio's representatives gave a similar presentation to the BoS that they gave to the Planning Commission (PC) on August 14th.  (See the FAC Blog post.) 

The BoS was told that Fotowatio is now in the USA and it is here because it is a promising place to be... "and it is exciting."

The Crayola 3 megawatt photo volcanic array will cover 15 acres of a 127 acre parcel.  It works year round but if the snow is deep, the panels must be brushed off.  The panels will be angled to catch southern light.  They are not visually imposing and do not reflect light (they absorb it.)  There are no moving parts.  Each panel can be monitored remotely.  The panels just sit there and quietly generate power when the sun is shining.  There will be a 40 ft x 70 ft control pad where the inverters convert DC current to AC. 

MetEd is said to be excited because of the load that will be pulled off the grid.  The BoS was told that it was a "win-win" because solar power helps the Commonwealth, the USA, and Forks Township move towards the future.

Maintenance of the system is minimal.  The system is guaranteed for 25 years.

The entrance will be through the Crayola property (behind the plant).  No land will be disturbed except for the access road and the 12" diameter by 48" deep holes that will be dug for the poles.  There will be a 6-7 foot high fence around the solar array.  A single trench will be dug for the underground wires that will connect the (interconnected above ground) array with the control panel.  Grass will be planted under the panels.  There will be one (emergency only) light on the equipment pad with lockbox access.  The buffer and setbacks are planned at 50 feet.  The buffer will be flat and not raised.  There is a double tree row between the site and Kesslersville Road.

Nicholas recalled that in 2001 (when Binney & Smith expanded) that there was a stipulation that a section of this parcel not be developed.  Kline clarified that Binney & Smith requested, about the time the new zoning was being adopted in 2001, that a part of the farm property they were purchasing be designated EC (Employment Center).  Kline said that the 128 acre parcel is in fact in two zoning districts, the FP (Farmland Protection) and the EC and that the F-1 use (Utility Operating Facility) is permitted in all districts.  The solar array will be on the EC part of the parcel. 

Nicholas questioned the depth of the setbacks.  She thought 100 feet was required and not 50. 

Nicholas asked the Fotowatio representatives why the "emergency" and was told that solar is not doable without help from the government and the Federal energy tax credit program is expiring at the end of December.  Without the Federal energy tax incentives there will be no project. 

Nicholas said that she just saw the drawings tonight and that SALDO is important and the requested waivers should be considered independently.  She was told that the PC considered the waivers separately and granted all of them.  Hay said that this project is the opposite of intensive development and that a lot of things do not apply.  He added that he looks for impact on neighbors and this project is "about as clean and quiet as you can get."

Kline said that the neighbors who were at the PC meeting were very supportive and that they said that the only thing quieter would be a cemetery. 

Resident and property neighbor, Rachel Hoagland asked that the Board be certain about the setback requirements and confirm them.  She thought that they were 100 feet.  It will be followed up according to a project representative.

The vote was 5:0 to approve the final plan. 

Executive Session - An executive session was requested by Chuss to discuss a legal question and by Nicholas for a personnel issue.  The session lasted over an hour.  No action was taken during or after the session. 

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.

BoS Meeting Notes - 8/21/08

Regular Meeting (agenda)

This night's business portion of the Board of Supervisors meeting, although it had no "new" or "old" business on the agenda, did last for 1-1/4 hours.  The main topic was, once again, Forks EMS.  Please read Douglas Brill (Express Times) for more on the EMS discussion. 

Public Comments (non-agenda) - Harry and Sue Bennett, co-chairs of the Forks Community Days festivities, extended invitations to "everyone" to attend this year's Forks Community Days.  It is set for September 20th and 21st in the Forks Community Park.  The Bennetts said that they especially hope that the Supervisors will attend.  This year's features include:

• Fifty vendors
• Two horses - for petting
• Tethered balloon rides (weather permitting)
• Classic cars
• Battle of the Bands
• Fireworks
• A dump tank (by the Forks Athletic Association)
• A train layout in the Community Center atrium
• Log cabin tours, demonstrations of antique equipment, quilting, and woodworking (by the Forks Historical Society)
• Hay rides (by Pitchfork Nursery)
• Landscaping exhibits
• Food vendors including three new ones - Fat Daddy's, Ms Steaks, and Big Woody's

Supervisor Howell expressed his thanks and appreciation to the Bennetts who, he said, "have worked their hearts out."  He said that he hoped they have enough energy to do this again next year. 

The Bennetts said that they enjoy doing it and although they do not have a lot of volunteers, their small core uses a team approach.  Harry Bennett lauded the help of the Supervisors and was effusive in his praise for DPW Director Mark Roberts and his ability to get things done.  He said that they start work in February and finish in September and "the two days of the show are what I get my happiness out of... I see the young children and their parents and the smiles on their faces... and the elderly people, they have smiles.  That's what it's all about."  Sue Bennett said that a friend of hers who volunteers at the State Theater told her that children there were asked what the best part of their summer was and one child said, "My days at Forks Community festival."

DPW Director Mark Roberts and Township Manager Rick Schnaedter will continue to provide assistance.  The event will be advertised on the Township website and in news releases to the Morning Call and the Express Times.

Supervisor Remarks: None

Treasurer's Report -  Egolf detailed the debits (cash paid out) since the last Supervisors' meeting. The debits and transfers were approved with a 4:0 vote (Supervisor Nicholas was absent).  The Township's current outstanding debt is $7,820,936.

Standing Committee Reports (meetings are open to the public - see the official Township calendar for dates and times)

• Public Safety - Supervisor Chuss - reported:
  • The emergency services tower project is waiting for final approval of the foundation plans.  When they are approved, bids will be sought. 
  • The agreement between the Fire Company and the Township has been signed and Chief Bryan Weis presented the Township with a check for $25,000.  Chuss noted that the check is a major milestone in the efforts to build the tower.  He added that he appreciated the work of Chief Weis and Kline and everyone else involved in the agreement.
  • Regarding the Express Times article about the passing of a Forks resident and the quoted Forks EMS (FEMS)comments, Chuss said that it was an "inappropriate and irresponsible piece of journalism."  Chuss said that he got a call a little after noon on Friday and that the incident happened on Wednesday.  He spoke with both Police Chief Dorney and Barry Albertson of Suburban EMS (SEMS) and believed it to be a non-issue as the response was handled well within established guidelines.  He said,too, that he spoke with a representative of the deceased's family who appreciated learning "the facts of the case" although he was still upset that it was published in the newspaper.
  • Regarding other EMS issues in particular the a letter of clarification regarding ALS (advanced life support) and BLS (basic life support) and the upcoming subscription drives, SEMS has its information together but  the FEMS drive is on hold. 
  • Albertson gave an update on the outstanding FEMS debt and said that the second agreement for payments has not been met - SEMS has received no payment.  The total now owed is $14,362.50 (this figure includes the old monies owed to Medic9, now a part of SEMS).  Albertson said that SEMS financial director has tried to contact FEMS but has had no response.  The SEMS board of directors met last night because of the newspaper article.  Albertson said that Chuss called him and he told Chuss that there had been an ALS call in Forks three minutes before the call described in the paper.  The Tatamy truck responded to the first call and the Palmer truck was on its way to Forks when the second call came.  He said that on issues like this, either SEMS or the EMS Council should have been called to look into it.  The EMS Council would have done it quickly and it never would have made the newspaper.

Chuss said that the newspaper misreported and took things out of context.  The call came in at 7:28 AM and 28 minutes later, at 7:56 AM the patient was at the ER.  The Forks PD arrived at the home first and began administering CPR - one minute before the SEMS unit arrived.  The patient was treated, loaded, and taken to the hospital in 28 minutes. 

Howell asked where FEMS was and noted that "their allegations were literally despicable."  Albertson said that FEMS was at a Stockertown incident and he didn't know if they had more than one truck.  Fire Chief Weis confirmed that FEMS' primary truck was in Stockertown.

Howell asked Albertson how how many police departments he works with.  The answer was seven to nine.  Howell asked if they all have "first responder training."  Albertson said that most do and that SEMS will help them get "their AVs."   Chief Dorney said that Forks officers are all trained beyond "first responder" and that there are AVs in every vehicle. 

Chuss asked about outstanding taxes owed by FEMS to Forks.  Farley said that the EIT for first and second quarters is unpaid ($777 and $761) and that the LST (Local Services Tax) is also unpaid for both quarters ($92 and $92).  Farley said that Forks' EIT officer contacted the FEMS accountant, John Kuhns, and was told that FEMS did not have the money and that they are also behind in State and Federal taxes.  Farley pointed out that the law says that when one withholds money from paychecks to pay taxes, one is required to submit it or to put it in escrow if one does not have enough to cover it.  Also owed to the Township and unpaid are utility bills for the first two quarters of 2008.  The total owed to Forks is $1980.81. 

Howell said that this is all he's thought about since the story appeared in the Express Times and that he does not fault the reporter or the editorial stall.  He said that the story did not appear out of thin air and that there had to be an "initiating party."  He thought the reporter did a good report and he "found Mr. Keifer's remarks despicable of the worst order."  Keifer made the innuendo that it could be resolved - by amending Forks' relationship with SEMS and so that they can again answer calls with them.

Howell added that the Township permitted FEMS to be the provider of BLS on the condition of financial security.   "Poor finance equals degrading service... that's a mantra in any business."  Howell said that financial statements have been requested for the last three months and that FEMS is delinquent in providing them.  Howell said too, that the Township got a courtesy letter from the Office of the State Fire Commissioner advising that FEMS has been sent 35 delinquency letters for loan #22786 and that it is heading for default.  The letter was also sent to Representative Grucela and to Senator Wonderling in the hope that it would generate some responsibility.  Howell suggested that FEMS will be encouraged (by the State) to apply for a grant and so it can turn around and pay off the loan.  Taxpayers get hit twice.

Howell recommended that FEMS be placed on "credit watch" and that the Township more closely monitor their financial status.  He said that FEMS should present a business plan to retire the debt and show that they can operate in a manner to maintain their trucks and equipment.  "If they can't do that, " Howell said, "then, we have a very serious problem."

Chuss wondered if the Township can legally request this.

Kline noted that FEMS had both BLS and ALS and when it closed, the Township was left in a situation where it immediately had to get a replacement.  FEMS problem was not service but financial.  When FEMS restarted it asked to be the BLS provider and the Township agreed.  Now there are a lot of warning signals and the Board must make the best decision for the residents.  Kline said that they are a private organization and they can refuse to provide the information but that wouldn't be professional.  The Township has the authority to decide, though, who is the the appropriate ALS and BLS provider and the Township has the perfect right to ask for the information.

Howell said that the Board should put FEMS on a "credit watch" and make a demand for financials and a business plan that demonstrates that it can become viable - or wait for the inevitable.  The credit watch is to elevate concern and is the beginning of a process - and "we are down to the 9th inning."  He said that he has heard that there have been more resignations from FEMS board and that they may no longer have a quorum.  Howell said that the organization has built a wall around it. 

Chuss said that he's requested financials and that since the July 2nd BoS meeting, he has not heard from Keifer.  Keifer has not attended Public Safety meetings since then either.

Egolf suggested that notifying them that they are on watch may not influence them much - "since we are dealing with a dysfunctional organization."  They should be told that there are consequences if they do not comply - that the BoS will remove their status as the Forks BLS provider.

Chuss suggested that Schnaedter send a firm letter.  Howell said that Kline should review it.

Egolf made a motion to notify FEMS that they are being put on financial watch and that the Board wants an immediate response with financial records and a business plan September 2nd.  Chuss seconded.

Resident Thomas Humcheck (sic) said that he made phone calls after seeing the sign on Sullivan Trail in front of the FEMS building.  He said that he's been a resident for 10 years and has a sick wife and problems with his kids.  He's paid FEMS and willingly belonged to both Forks providers for a number of years.  He said that he doesn't care who he pays, he needs somebody there.  He needs the protection.  He said that he came to the meeting to see what's going on.  Howell told him that the BoS is sending a straightforward, fact based letter clarifying EMS in the Township and stating that both volunteer service organizations will send subscription solicitation letters.  Howell said that he wants to include the subscription amounts of each organization in the letter.  

Chuss said that residents shouldn't worry, 911 calls will be answered.  The newspaper article showed a good response time.  SEMS has a truck stationed in Tatamy.

David Billings (PC) asked what happens if FEMS does not respond.  Howell said that he'd like to think that won't happen but that he wasn't sure how the Public Safety Committee will handle it.  Billings said that consequences (that they will be removed as the BLS provider) should be stated in the FEMS letter.  Howell said that the letter will refer to the financial watch, the items required for presentation, and the delinquencies.  It will also ask for positive steps to remain viable and it will remind them that they are "an at-will provider."

The vote on the motion for financial watch and a demand for financials and a business plan by September 2nd was 4:0.

Egolf noted that it is "very, very important" that the letter go out to Forks citizens "pronto."  It is important they "know that they are covered and what they are covered for."

• Public Works - Supervisor Miller - reported that the new paver arrived yesterday and that the road crew paved "at the Community Park and a couple of parking lots" today and are pleased with the new equipment.  Miller also reported that ten new prison-made picnic tables are due to arrive tomorrow.  He added that they are "top quality" tables.
• Parks & Recreation - Supervisor Howell - said that the committee will meet next Thursday at 4 PM.
• Community Relations - Supervisor Nicholas - absent. 
• Finance and Administration - Supervisor Egolf - reported that the committee met on August 13th and "covered many, many things" - chiefly - performance evaluations for department heads.  Egolf will provide updates as work on the evaluations progresses.

Township Manager's Report - Schnaedter said that the Supervisors' packets contain the guidelines for "feasibility of new facilities" which were provided by the Department of Conservation and Natural Resources.  Schnaedter and Miller will meet with a Department representative on September 12th.  Schnaedter said that there is grant money available for a project of this "size and caliber."  (Note:  Schnaedter did not say what the project is.)

Briefly: 

• Schnaedter reported that Township business forms are still in the planning stages.  He will give more information to the BoS as work progresses. 
• Finance Manager Farley and he are continuing work on the "public documents policy." 
• A list of surplus equipment that is advertised for bids was provided to the BoS.  The equipment "has outlived its usefulness to the Public Works and Police Departments."  The deadline for receipt of bids is August 28th.
• And, the part time office position has been filled.  Carolyn Foucart (sic) was selected from the 80 applicants for the slot.  She begins work on August 25th. 

Howell asked Schnaedter if he would be willing to act as the Township Document Officer.  Schnaedter said that he would.  Howell explained that under the Right To Know Act, each municipality must designate a Document Officer to receive and process all requests for documents.  Farley and Schnaedter will draft the document request protocol.  Schnaedter was appointed Document Officer under the Right To Know Act in a 4:0 vote. 

Engineer's Report - Hay - gave an update on the power pole at Frost Hollow and Winchester and its impact on sight distance.  He said that the weeds were the problem, not the pole and both he and Zoning Officer Tim Weis contacted Strausser to cut them, but in the meantime, the Forks DPW had already done the job.  Hay said, too, that he has contacted Met-Ed for a price to move the pole and a time frame to move it. 

Hay reported also on the Meco/Sullivan intersection.  He said that he spoke with Mr. Leiser and discussed the relocation of his driveway.  He said that Mr. Leiser wants the Meco driveway but also wants to keep his Sullivan Trail driveway.  Hay recommends that that not be an option.  Hay gave Mr. Leiser the form that PennDOT needs signed, he set up using Jan at the Police Department to notarize the form, and he asked that Mr. Leiser call him when it's done and he will take care of getting it to PennDOT.  Howell said that a lot of people will be pleased to have the Meco Road traffic light before Christmas.

Solicitor's Report - Kline - reported on the Sullivan Trail Business Park.  He reminded the Supervisors that they adopted a resolution at the July 17th BoS meeting that allowed that the developer (Goffredo) must have all the municipal improvements done by September 1 in order to see the return of the letter of credit money ($179,000) taken by the Township.  In effect, the developer had six weeks to get everything done.  Kline said, "It is now August 21 and he has not done a single thing other than write a letter to say that well maybe there will be bad weather and I won't be able to get it done by September 1."  This has been the best August weather that Kline has seen in many years and the developer now has only 10 days to complete the work.  Kline requested that this be put on the September 4th agenda.

Kline also reported that Henningsen Cold Storage has requested a Conditional Use Hearing which he originally thought could be heard (by the BoS) on September 4th if the Planning Commission (PC) reviewed it at their August 26th workshop.  However, the PC has agreed to review the Crayola solar park plan so that Crayola can be before the BoS on September 4th.  The PC will review the Henningsen land development plan at its September 11th meeting.  A motion was made to hold the Henningsen Conditional Use Hearing at 6:30 PM before the September 18th BoS meeting.  The motion passed 4:0.

UNFINISHED BUSINESS

None

NEW BUSINESS

None 

Executive Session - An executive session was requested by Chuss to discuss a legal question.  The session lasted over an hour.  No action was taken during or after the session. 

Our objective is to relate what is experienced at Forks Township meetings for those who cannot attend. We are attempting to be as factual as we can. If we make a mistake, tell us via email or COMMENT here in the blog, and we will do our best to correct it. We are not perfect. We want to get it right.